Sterile Processing Production Coordinator

About the role

We are seeking a Sterile Processing Production Coordinator to join our dynamic team at Instrumentum. This role is critical to the smooth operation of our loaner and consignment tray management, ensuring every tray is accounted for and ready when needed.

Responsibilities

• Loaner & Consignment Tray Coordination:

  • Verify accuracy, completeness, and integrity of tray contents before and after sterilization.
  • Coordinate directly with vendors, clinical partners, and internal SPD teams to ensure all instruments arrive on time, processed correctly, and ready for use.
  • Track and document tray movement through the full sterilization and return cycle.

• Production & Workflow Oversight:

  • Oversee daily production flow in coordination with SPD leadership, ensuring workloads are prioritized and balanced for maximum efficiency.
  • Identify potential delays, discrepancies, or bottlenecks and take proactive steps to resolve them.
  • Maintain open communication with technicians and leadership to align production goals with operational realities.
  • May provide guidance or day-to-day oversight to Production Technicians as the team grows, helping establish standards for performance, communication, and accountability.

• Communication & Relationship Management:

  • Act as a liaison between vendors, clinical teams, and Instrumentum’s SPD staff to ensure clarity, accountability, and trust.
  • Maintain regular communication with partner hospitals and surgery centers regarding tray status, delivery schedules, and special requests.
  • Represent Instrumentum professionally and confidently in all interactions.

• Data Accuracy & Reporting:

  • Ensure accurate and timely entry of data into tracking systems, including tray movements, sterilization records, and performance metrics.
  • Generate reports for leadership summarizing activity, volume trends, and areas for improvement.
  • Uphold documentation standards that support regulatory compliance and operational excellence.

Requirements

• CRCST or CSPDT certification required.
• 3–5 years of hands-on SPD experience with a strong focus on loaner and consignment tray management.
• Proven ability to coordinate across departments, vendors, and leadership teams.
• Strong attention to detail and a methodical approach to tracking and organization.
• Excellent verbal and written communication skills; comfortable interfacing with both internal and external stakeholders.
• Proficiency with instrument tracking software and reporting tools.
• A positive, proactive mindset with a commitment to doing things right – every time.

Qualifications

• High school diploma or equivalent.
• Experience in a sterile processing department preferred.
• Ability to work flexible hours, including evenings.

Benefits

We offer a great working environment, opportunities for growth, and a supportive, energetic team committed to excellence. We are dedicated to providing a safe and healthy workplace, and we encourage feedback on how to improve our policies and procedures.

Pay

The pay range for this role is $75,000 - $90,000 USD per year (Elmhurst).

Schedule

This is an on-site position at our Elmhurst, Illinois facility. Occasional travel may be necessary to share best practices and meet with vendors and partners.