State Fair Administrator 1 or Trainee (NY HELPS)

About the role

The New York State Department of Agriculture and Markets is seeking a dedicated State Fair Administrator 1 or Trainee to join our team at the Great New York State Fair. In this vital role within our Events Unit, you will be responsible for:

• Supervising and directing event staff, fostering a productive and efficient team.
• Cooking and directing event logistics and service requests with internal departments.
• Managing and maintaining critical event supplies and equipment.
• Resolving issues and recommending solutions to ensure smooth event operations.
• Guaranteeing adherence to all contractual obligations, fair policies, and legal requirements.
• Reviewing and processing applications and contracts for accuracy and compliance.
• Directing the spatial arrangement and setup/breakdown of fairgrounds for all participants.
• Ensuring the provision of essential utilities and services for events.
• Monitoring event finances, including tracking expenses and revenues, and preparing comprehensive reports.
• Collaborating with the finance office on contract management and account reconciliation.

Responsibilities

In this role, you will:

• Supervise and direct event staff.
• Coordinate event logistics and service requests with internal departments.
• Manage and maintain critical event supplies and equipment.
• Resolve issues and recommend solutions to ensure smooth event operations.
• Ensure adherence to all contractual obligations, fair policies, and legal requirements.
• Process applications and contracts for accuracy and compliance.
• Direct the spatial arrangement and setup/breakdown of fairgrounds.
• Ensure provision of essential utilities and services for events.
• Monitor event finances, track expenses and revenues, and prepare reports.
• Collaborate with the finance office on contract management and account reconciliation.

Requirements

To be considered for this position, you must meet the following minimum qualifications:

• Four years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.
• Five years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.
• Six years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.

Qualifications

For the State Fair Administrator Trainee 1 position, you must have:

• A bachelor’s degree or higher.
• A passing score on the most recent Professional Career Opportunities (PCO) examination.

For the State Fair Administrator Trainee 2 position, you must have:

• A bachelor’s degree or higher.
• One year of experience working with conventions, trade shows, major fairs, expositions, convention centers, entertainment facilities, sports arenas, and/or performing arts venues in the areas of fair management, equine/livestock exhibitions, event/logistics planning, event promotions, facility use oversight, or concessions management.
• A passing score on the most recent Professional Career Opportunities (PCO) examination.

For the State Fair Administrator 1, G-18 position, you must have:

• A bachelor’s degree or higher.
• Two years of experience working with conventions, trade shows, major fairs, expositions, convention centers, entertainment facilities, sports arenas, and/or performing arts venues in the areas of fair management, equine/livestock exhibitions, event/logistics planning, event promotions, facility use oversight, or concessions management.
• A passing score on the most recent Professional Career Opportunities (PCO) examination.

Benefits

This is a PEF-represented position that offers excellent benefits, including:

• Inexpensive Health Insurance options.
• Free Dental and Vision coverage.
• NYS Pension Plan membership.
• Generous paid time off.

Pay

The starting salary for the State Fair Administrator Trainee 1 is $53,764/year, and the hiring salary for the PEF salary grade (SG) 14. This position requires the completion of a two-year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without further examination to the Trainee 2 level SG-16 (starting salary of $59,994/year). Completion of the second year of the traineeship will result in permanent advancement to the State Fair Administrator 1, SG-18 (starting salary of $66,951/year) without further examination. Candidates may be eligible for appointment directly to the Trainee 2 or full performance level.

Schedule

The standard work schedule for this position is 37.5 hours per week, Saturday through Wednesday, from 1:00 PM to 9:00 PM. Work schedules may be adjusted with reasonable advance notice and consultation.

Alternate Minimum Qualifications

Reassignment Qualifications: You must be a current Department of Agriculture and Markets employee and have one year of permanent, contingent-permanent, or 55 b/c service as a State Fair Administrator Trainee 1; if you have less than one year, you must be reachable on the current eligible list for this location if one exists.

Equal Opportunity Employer

The Department is an Equal Opportunity Employer. All people with disabilities are encouraged to apply. We are committed to providing equal employment opportunity, and reasonable accommodations and/or modifications as necessary, for qualified persons with disabilities.

Contact Information

If you have any questions, please contact Lauren Denny in Human Resources at (315) 728-4254 or HarvestYourPotential@agriculture.ny.gov.