Staffing Specialist

About the role

This Contract position is based out of Seattle, WA and serves as a Recruiter Business Partner supporting North America Customer Fulfillment operations. You will manage recruiting activities for large, high-volume warehouse sites, focusing on the earliest stages of the delivery network. The role emphasizes operational excellence, strong stakeholder partnership, and efficient handling of recruiting processes across multiple locations in a fast‑paced environment. The anticipated closing date is Oct 20, 2026.

Responsibilities

• Operate as a Recruiter Business Partner with a strong customer‑facing and internal hiring focus.
• Manage end‑to‑end recruiting operations for approximately 2025 warehouse and fulfillment sites, each with multiple roles and hiring needs.
• Oversee the first section of the delivery pipeline by supporting large warehouses where inventory is stored and prepared for movement to distribution centers.
• Handle high‑volume hiring cycles, including sudden spikes in headcount needs when sites delay requisitions until they become urgent.
• Process offers accurately and in a timely manner, including creating, updating, and tracking offer statuses.
• Track candidate offer acceptance and maintain accurate records in applicant tracking systems and related tools.
• Manage internal transfers and support internal mobility processes in alignment with business needs.
• Monitor and manage multiple Slack channels for each assigned site to share updates on offers, interviews, and hiring progress.
• Conduct proactive check‑ins with site leaders to anticipate hiring needs and reduce the risk of unexpected volume surges.
• Build and maintain trust‑based relationships with site leaders by being direct, professional, and responsive.
• Collaborate closely with internal stakeholders, including recruiting coordinators and hiring teams, to ensure a smooth candidate experience.
• Maintain strong organizational systems to manage multiple requisitions, roles, and priorities across different locations.
• Adapt quickly to changing priorities and high‑volume workloads while maintaining accuracy and attention to detail.
• Support continuous improvement of recruiting operations and processes within the customer fulfillment network.

Requirements

• 13 years of experience in recruiting operations, recruiting, or talent acquisition.
• Experience in high‑volume recruiting environments, preferably supporting multiple locations or business units.
• Hands‑on experience with applicant tracking systems (ATS) and recruiting tools.
• Demonstrated ability to manage offers, track acceptance, and handle internal transfers.
• Strong organizational skills with the ability to manage multiple roles, requisitions, and priorities simultaneously.
• Comfort working in a fast‑paced environment with frequent changes and high hiring volumes.
• Ability to build trust and maintain professional relationships with site leaders and internal stakeholders.
• Excellent communication skills, including clear and direct written and verbal communication.
• Proactive approach to identifying hiring needs and preventing last‑minute volume spikes.
• Resilience and adaptability when managing complex, high‑volume recruiting operations.
• Knowledge as a Recruiting Coordinator (RC) or in a similar coordination‑focused role is highly beneficial.
• Knowledge in recruiting operations within warehousing, logistics, or fulfillment environments is an advantage.
• Familiarity with Slack or similar collaboration tools for managing communications across multiple teams and channels.
• Experience supporting internal mobility or internal transfer processes.
• Strong attention to detail and process discipline in tracking candidates and offers.
• Ability to work effectively with minimal offer negotiation, focusing on operational and administrative excellence.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance