Staffing Coordinator - Part Time

Responsibilities

• Coordinates and reviews the ANSOS computer schedule system for each nursing unit with the unit master schedule, then updates the daily profile sheets for efficiency and accuracy.
• Maintains and prepares daily staffing worksheets for each shift and updates for accuracy.
• Prints daily worksheets, generating sheets 5 days in the future to anticipate staffing needs.
• Contacts staff and Per Diem RN’s, LPN’s, NA’s and USY’s to cover vacancies, sick calls and vacations. Records on the staffing call log sheet, assigning to appropriate unit.
• Completes accurate assigning of all staff including MOT as reflected on profile sheets and enters this into ANSOS System.
• Tabulates census per unit per shift and enters into workload data of the ANSOS System.
• Utilizes the Totals census on all units and enters on the daily worksheet for each shift.
• Enters four-week time cycles of the Nursing units and addresses discrepancies with the Nurse Manager.
• Affords assistance to Staffing Manager/Administrative Nurse Manager in placement of qualified staff to appropriate units.
• Collaborates with Managers/Clinical Coordinators regarding monthly schedules.
• Generates daily schedule for each nursing unit for manager to review.
• Projects staffing needs for the month and week, makes calls to cover vacancies.
• Enters staffing and time card changes in the ANSOS system and the API system daily.
• Checks and edits all time clocking for accuracy on a daily basis.
• Prints monthly schedules for each unit in the format requested by Nursing Manager/Clinical Coordinator.
• Assists in the calculation and tabulation of monthly mandatory overtime and dependability data for each unit.
• Administers and maintains the Nursing Department ANSOS System.
• Demonstrates knowledge of nursing units’ position control report to assist in assigning DCPOS position numbers to all new employees and interdepartmental transfers as requested by Director of Nursing Resources.
• Assists in completing data entry of all new hires into controller module of the ANSOS System.
• Logs and enters monthly license expiration and certification information and follow up to ensure all licenses and certifications are accurate.
• Enters all approved annual vacations in the long-term request section for the controller module for all nursing staff.
• Maintains status changes of nursing staff in the ANSOS System.
• Maintains appropriate communication information according to department and hospital goals and policy.
• Screens and refers all incoming telephone calls and ensures that accurate and timely communication is facilitated and that the department/hospital is presented in a positive and courteous manner.
• Answers telephone in a timely and courteous manner, identifying self and department at all times.
• Records accurate information regarding staffing schedules and enters into the scheduling system.
• Responds promptly and accurately to staffing inquiries, and based upon personal knowledge routes to appropriate department/manager.
• Promotes a safe and efficient working environment by adhering to hospital and departmental policies and procedures.
• Adheres to Infection Control and Quality Assurance Policies and Procedures at all times.
• Maintains appearance of work areas according to department standards at all times.
• Adheres to all safety regulations reporting any variances to supervisor immediately.
• Attends and actively participates in all in-services as required.
• Reports immediately all incidents, irregularities, unsafe conditions, equipment, and/or unusual occurrences to supervisor.
• Promotes and contributes positively to intra-departmental and inter-departmental relationships.
• Maintains the confidentiality of employees and departmental information.
• Adheres to departmental and medical center dress codes and wears a VBMC picture identification badge, 100% of the time.
• Willingness to assist co-workers and/or to accept additional assignments as requested to support organizational needs.
• Responds to all requests for information and assists in a timely and courteous manner.
• Demonstrates a high level of mental and emotional tolerance and even temperament when dealing with people; uses tact, sensitivity and sound judgment at all times.

Qualifications

• Education: One (1) year of college or specialized post high school training in computers/secretarial skills.
• Experience: Requires a minimum of one and up to three years of experience, which require secretarial/computer and interpersonal skills. Good working knowledge of office equipment and Microsoft applications.
• Licenses: N/A