Staffing Coordinator - Office & Administrative Specialist Senior / Full-time, Day Shift
Location: Fergus Falls, Minnesota. Agency: Minnesota Department of Veterans Affairs. Full‑time, day shift, Monday‑Friday, no telework, no travel.
About the role
This position provides staffing and scheduling support to the nursing unit as assigned and provides administrative support to the nurse management team. The incumbent independently administers staff scheduling and work assignments within the parameters of collective bargaining contracts and plans, as well as any State and Federal regulations. The role acts as a liaison between staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible. The position also provides guidance and direction to the Office and Administrative Specialist‑Intermediate employee in the scheduling unit.
Minimum Qualifications
- Skill in keyboarding/typing and word processing, using Microsoft Word or similar software to produce forms, reports and general correspondence
- Skill in using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data
- Skills in database management sufficient to enter, maintain, update, and retrieve information from staffing/scheduling software
- Skill in customer service (in person, on the phone and through email and other written correspondence) is sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers
- Ability to guide and direct work activities to achieve work area goals
Preferred Qualifications
- Experience staffing and scheduling employees in a unionized environment
- Experience staffing and scheduling employees
- Experience providing leadwork to employees
- Experience using staff scheduling software, such as (EST)Enterprise Scheduling and Timekeeping
Additional Requirements
- A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s); if conducted, the finalist must pass the DHS background check.
- A Tuberculosis (Mantoux) screening (or chest x‑ray) is required prior to employment.
- Employment reference checks will be conducted on finalists, which may include a review of job performance documentation and contact with former employers.
Benefits
- Paid vacation and sick leave
- 12 paid holidays each year
- Low‑cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF