Staffing Coordinator - Nursing Administration - Per Diem 12 Hour Rotating Shift (Non Exempt) (Non-Union)

Provide support to Nursing Supervisors, Managers, and Directors to ensure adequate and appropriate nursing staff for each shift. Assist in the collection and filing of documentation related to agency staff and help maintain compliance with various regulatory agency reporting requirements.

About the Role

The Staffing Coordinator (SC) closely collaborates with Clinical Administrative Supervisors to plan and adjust staffing, ensuring patient assignments comply with California staffing guidelines. The SC facilitates staffing and patient flow planning huddles, communicates staffing adjustments to Nurse Leads, and optimizes unit capacity. Responsibilities include managing daily registry requests, processing required paperwork, and adjusting Kronos for accuracy in unit assignments, sick calls, and other staffing changes. The role may also involve staffing at multiple facilities and completing facility-wide scheduling and timekeeping.

Responsibilities

• Administrative Responsibilities (30%)
  • Ensure records are up to date and maintained according to regulatory guidelines.
  • Maintain workspace in a neat, organized manner; prefer electronic record storage.
  • Scan and store records per department guidelines.
  • Maintain Float/Flex logs for staff as assigned.
  • Utilize timekeeping, scheduling, and acuity software to ensure correct staff assignments.
  • Assist with scheduling as requested.
  • Forecast staffing and complete projections according to operational guidelines.
  • Complete CAS/Staffer reports, including maintenance of sick call logs.
  • Compile reports as requested.
• Daily Operations (30%)
  • Review and respond to all written and verbal communication (email, voicemail, Teams) within the shift.
  • Facilitate staffing huddles; arrive prepared with necessary information.
  • Maintain Kronos by assigning staff to units and updating sick calls.
  • Complete staffing planning for the next shift by 17:30/05:30 and distribute/post assignments for Nurse Leads.
  • Revise staffing needs for the upcoming shift and submit revisions within defined timeframes.
• Team Work/Collaboration (20%)
  • Collaborate with Clinical Administrative Supervisors (CAS) to ensure staffing meets California standards.
  • Communicate staffing changes to Nurse Leads and escalate to CAS as needed.
  • Collaborate with staffers/CAS at Norris to facilitate staffing across the campus.
• Other (20%)
  • Adhere to KNOWN standards and maintain professional conduct.
  • Display proper phone etiquette, including using your name as an identifier.
  • Escalate concerns/issues to Manager and/or CAS (email for non-urgent, text/call for urgent/emergent).
  • Perform other duties as assigned.

Requirements

• High school diploma or equivalent (required).
• Associate’s degree in a related field (preferred).
• 1 year of experience as a staffing specialist/clerk in an acute hospital setting (unit secretary experience may substitute; preferred).
• 2 years of experience in a related field (preferred).
• Experience with computerized scheduling and general office procedures (required).
• Proficient computer skills, including Microsoft Office (required).
• Demonstrated ability to utilize effective oral and written communication skills (required).
• Demonstrated ability to problem-solve and work independently (required).
• Highly organized and detail-oriented (required).
• Ability to multi-task effectively in a fast-paced environment with multiple distractions (required).
• Experience utilizing Kronos for payroll (preferred).
• Fire Life Safety Training (LA City): If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration (required within LA City only).

About the Organization

Keck Hospital of USC is a 343-bed acute care hospital providing exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, Keck Hospital offers hundreds of clinical trials, giving patients access to novel and promising therapies generally not available elsewhere. The team at Keck Hospital goes beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring.

Pay

The hourly rate range for this position is $22.88 - $35.55. Factors considered when extending an offer include (but are not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.