Staffing Coordinator | Central Staffing | PRN Nights

Responsible for

• Deploys float staff to units based on float pool criteria and guidelines to ensure adequate coverage for shifts.
• Creates and maintains daily staffing schedules to meet patient care needs and acuity.
• Sets and reassesses assignments of associates based on census, skill mix, and competencies.
• Maintains real-time staffing levels and initiates adjustments (call-ins, low census, reallocation).
• Collaborates with facility leaders to assist with unit-based staffing and scheduling requests.
• Schedules float staff for training and skills validation.
• Processes call-outs, PTO, and schedule change requests according to policy and department procedure.
• Maintains staffing records and updates the scheduling system accurately.
• Escalates concerns to leadership as necessary.
• Supports continuity of staffing operations by cross-training and providing scheduler coverage when needed.
• Creates, maintains, and produces reports related to float pool activity and metrics.
• Performs various office support duties specific to the department.

Qualifications

• Preferred: Associates Degree
• Required: High School Diploma or Equivalent
• Experience: 0-1 years Administrative
• Preferred: 1-3 years Hospital staffing or scheduling, or a closely related function

Skills and Abilities

• Knowledge of the business structure of clinical areas, nursing staffing structure, and staffing office operations.
• Knowledge of hospital staffing/scheduling policies and procedures.
• Proficient in scheduling systems and electronic timekeeping software.
• Ability to prioritize and execute multiple tasks within deadlines with minimal supervision.
• Excellent communication skills with the ability to interact well with leaders and staff.
• Ability to determine appropriate course of action in more complex situations and when to escalate issues to leadership.
• Ability to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.
• Proficiency in the Microsoft Office program or programs (Word, Excel).
• Ability to demonstrate data entry accuracy and attention to detail.

Physical Demands

• Infrequent travel outside office.
• Physical activities may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion.
• Must have good balance and coordination.
• Light work - exerting up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently.
• The Associate is required to have close visual acuity to perform an activity, such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; or extensive reading.
• The conditions to which the Associate will be subject in this position: The Associate is not substantially exposed to adverse environmental conditions; job functions are typically performed under conditions such as those found in general office or administrative work.