Staffing Coordinator

Responsibilities

• Follows onboarding steps within prescribed timeframe, including: Making a welcome call within 24 hours to the new hire and providing an introduction as the point of contact during the onboarding process.
• Reviewing the entire onboarding process with the new hire over the phone.
• Scheduling the Occupational Medicine appointment for the new hire based upon mutual schedules.
• Initiating and following up on the background investigation and drug screen results.
• Creating the offer letter and mailing out to all appropriate parties in a timely manner.
• Ensuring that all pertinent certifications, licenses, and legal requirements detailed in the job description are verified by the background screening vendor.
• Continuously following up on the progress of the new hire's clearances such as drug screen, employment, education, licensure, and/or certification verifications, as applicable.
• If the background screening vendor does not complete a component of the background verification such as education or employment, the Staffing Coordinator will take all possible steps to complete themselves in order to avoid new hire start date delays.
• Communicating and following up with the Staffing Supervisor on all problems, issues and delays as they arise that could potentially push back a start date of the new hire.
• Submitting the completed file to the Staffing Supervisor in a timely manner for approvals.
• Providing recovery for lapses in service.
• During system orientation, the Staffing Coordinator will work as a team with their co-worker to ensure all new hires have signed off on applicable documents and that all eligible new hires have received their identification badges.
• Background Investigations are begun within three business days of receiving the onboarding form.
• Onboarding portal invitation email is sent to the new hire within three business days.
• Schedule all required orientations within a 48–72 hour timeframe.
• Create the offer letter and forward to all appropriate parties within a three day business window.

Qualifications

• H.S. Diploma/GED (Required)
• Associate of Arts or Science (Preferred)
• 1+ years Human Resources experience (Preferred)
• Knowledge of applicable employment laws, regulations and processes (Preferred)