Staffing Coordinator

Responsibilities

• Create and post monthly staff schedules through our scheduling platform - StaffLion
• Post changes and approve trades in the absence of the DON or as delegated by DON
• Track and post open shifts as they occur
• Maintain timely records of call-offs, tardy/early arrivals and coordinate with HR
• Monitor daily PPD
• Monitor and minimize staff overtime
• Notify HR of terminations or no-call, no shows as these occur to facilitate timely replacement
• Maintain accurate phone and/or email contact lists of current staff
• Coordinate with HR to schedule job candidate orientation
• Contact and schedule agency staff as last resort to meet PPD
• Aid new employees in acclimating to facility policies, procedures and routines
• Provide accurate and timely reports to DON, Facility Administrator and management on issues relating to staffing, vacancies and agency use
• Notify HR of all status changes, e.g., part-time to full-time, etc.
• Monitor agency use to ensure department expenditures for agency are at or below budgeted level
• Send daily documentation of absenteeism to payroll
• Provide accurate daily schedules for each shift
• Keep DON informed of personnel needs and scheduling difficulties
• Keep accurate records of all PTO and change requests
• Assign and maintain pool personnel timekeeping system

Qualifications

• Graduate of an accredited high school or GED preferred
• Previous staffing experience is required
• Experience in a long-term care setting required
• Able to work independently or part of a group
• Effectively communicate with others