Staffing Coordinator

Job Type: Full-Time M-F 8am-5pm with after-hours and weekend call.

Benefits

• 401(k)
• Dental Insurance
• Health Insurance
• Life Insurance
• Vision Insurance
• Paid-Time Off

Requirements

• High school diploma or equivalent
• Currently licensed as a CNA or CMA in the state practiced
• Minimum of one-year long term care staffing experience
• Strong personal organization and time management ability with attention to detail
• Proficiency with Microsoft Office: Excel and Word applications

Responsibilities

• Prepares all schedules for the nursing units and maintains four (4) weeks of posted schedules on the nursing units
• Oversees nursing department scheduling in an objective manner, including vacations and holidays
• Performs nursing department corrective action in accordance with company policy
• Ensures accuracy of nursing payroll, including verifying hours worked, absences, vacations, PTO, etc.; verifies accuracy of timesheets with schedules and reconciles all attendance data for clinical department
• Accurately documents activities (sick, absent, floating, schedule changes, OT, extra shifts) on staffing sheets
• Manages staffing, updates employee data, and audits shifts and schedules to ensure employees meet the requirements for shifts
• Prepares and coordinates education schedules as required
• Aids in the training of new employees, and offers guidance, assistance, and direction during orientation and thereafter
• Responds appropriately to inquiries and complaints about staffing and scheduling, takes the initiative to resolve problems with appropriate action and follow through, including documentation
• Completes nursing hours reports daily
• Completes scheduling and paperwork for new nursing employees
• Keeps schedules up to date with personnel changes
• Types memos for any changes in schedules, weekend coverage, holiday coverage and all vacation coverage
• Attends phones in appropriate manner with proper routing of calls
• Maintains computerized schedules within the scheduling software and company software
• Completes data entry and typing as required
• Assists with scheduling of resident appointments if needed
• Fills in as needed and within scope of practice with clinical direct care and other duties in nursing
• Increases staff retention through the development of efficient scheduling
• Available after hours to be on-call or to otherwise be available to respond to calls using a facility issued phone; must record hours worked
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice