Staffing Coordinator

About Us

The Manor Health & Rehabilitation Center is a 123-bed sub-acute and long-term care skilled nursing facility offering comprehensive short-term rehabilitation and long-term skilled nursing services for adults ages 18 and older. The Manor is committed to helping patients and residents achieve their maximum potential for independence, comfort, and quality of life.

Awards and Accreditations:

• Named one of the Best Nursing Homes by U.S. News & World Report.
• Received the highest overall quality rating—five stars—from the Centers for Medicare & Medicaid Services (CMS) Five-Star Quality Rating System (top 10% of nursing homes nationally).
• Consistently scores high for patient and resident satisfaction compared with similar facilities (Holleran scores).

CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. CentraState includes a 284-bed acute-care hospital, a health and wellness campus, two award-winning senior living communities, a charitable foundation, and satellite health pavilions offering primary care, specialty physician practices, and outpatient services.

• Among the less than 2% of hospitals nationwide to earn Magnet® designation for nursing excellence five times.
• Recognized as a Great Place to Work-Certified™ Company for four consecutive years.

Responsibilities

• Receives call-outs and secures substitute staff as necessary during assigned working schedule.
• Notifies appropriate unit of call-outs.
• Coordinates staffing with agencies and communicates any issues with the Director of Nursing (DON).
• Reviews all billing statements and adjusts discrepancies.
• Works with software vendor to maintain up-to-date knowledge of scheduling system, including product upgrades or support issues.
• Ensures all nursing units have adequate 24-hour coverage.
• Assures certified nursing assistant hours comply with mandated ratios: 8:1 for day shift, 10:1 for evening shift, and 14:1 for night shift.
• Tracks time off accruals and PTO requests for staff.
• Processes and evaluates PTO requests within one week of receiving; returns forms to DON with approval or denial.
• Maintains accurate records on all nursing personnel.
• Maintains phone directories and updates as needed.
• Processes nursing employees' time records.
• Initiates problem log when necessary.
• Completes and posts the Resident Care Staffing Report for RNs, LPNs, and CNAs as required by law for long-term care facilities.
• Tracks agency hours and payments; submits hours monthly for PBJ reporting.
• Tracks physician hours and submits monthly for PBJ hours reporting.
• Coordinates approved agency staff paperwork and completion of Senior Service Agency orientation.
• Maintains agency staff credentials.

Requirements

• High school diploma or equivalent preferred.
• At least one year of previous clerical experience required.
• Ability to use standard office machines, including typewriters, copiers, multi-line phones, and facsimile machines.
• Proficient with Microsoft Outlook, Excel, and Word.
• Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.
• Adaptable to change and able to multitask on a routine basis.

Benefits

• Medical, Dental, Vision, and Prescription Coverage (for full-time and part-time team members working 30+ hours per week).
• Life & AD&D Insurance.
• Long-Term Disability (with options to supplement).
• 403(b) Retirement Plan with employer match.
• 401(a) Retirement Plan with employer contribution.
• Paid Time Off (PTO).
• Tuition Reimbursement.
• Well-Being Rewards.
• Employee Assistance Program (EAP).
• Fertility Coverage and Healthy Pregnancy Program.
• Flexible Spending & Commuter Accounts.
• Pet, Home & Auto, Identity Theft, and Legal Insurance.
• Growth Opportunity and Workforce Development Initiatives.
• Continuing Education / Onsite Training.
• Concierge Services with Work & Family Benefits.

Pay

Compensation Range: $21.00 - $33.60 per hour. The range reflects base salary and does not include extra shift rates or incentives tied to quality or productivity. Compensation may vary based on education, experience, skills, licenses, certification, and training.