Staffing Coordinator

About the role

AristaCare at Cedar Oaks is seeking a dedicated and detail-oriented Staffing Coordinator for Nursing Services to join our healthcare team. In this role, you will design and implement staffing patterns for professional and nonprofessional nursing employees, focusing on intermediate and residential care levels. Your expertise will ensure optimal coverage, maintain employee relations, and contribute to the overall efficiency of our healthcare facility.

Responsibilities

• Develop and implement staffing patterns and schedules for nurses and nursing assistants to ensure optimal coverage.
• Collaborate with the human resources department to communicate staffing needs, terminations, and other relevant information.
• Interpret and apply human resource policies tailored to the nursing staff.
• Participate in in-service training to enhance the skills and knowledge of the nursing team.
• Manage staff absences, leaves, and other scheduling adjustments as needed.
• Maintain accurate records of vacations, sick leave, leaves of absence, holidays, and absences, providing recommendations for appropriate action.
• Administer the facility's uniform policy.
• Work closely with the health services supervisor to schedule and coordinate training classes for the nursing staff.
• Collaborate with the assistant director of nursing to set up orientations for new employees.
• Maintain a readily available list of all nursing employees and their contact numbers for use by supervisors and unit managers.
• Ensure the facility has sufficient, trained, quality personnel available.
• Perform administrative requirements such as completing forms and reports, submitting them to the proper individuals.
• Maintain a good employee relations program.
• Manage nursing schedules and time sheets, ensuring adequate unit coverage directed by the Director of Nursing and according to regulated staffing patterns and ratios.
• Communicate with unit managers, nursing supervisors, and/or the Director of Nursing on a daily basis to ensure adequate staff coverage and functioning.
• Cover openings on the schedule.
• Complete reference requests as appropriate and according to regulations.
• Serve on committees as directed by the Administrator or Director of Nursing.
• Participate in quarterly QA meetings or as needed.
• Input nursing payroll information per pay period, ensuring accuracy in hours and benefit time according to the status of employees, including both union and non-union.
• Perform all other related duties and responsibilities as requested.

Requirements

• Experience in a Nursing Facility preferred.
• At least 6 months experience as a Healthcare Staffing Coordinator.
• High school diploma or equivalent.
• Effective communication skills.
• Proficient in MS Office.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed