Staffing - Administrative Assistant\/Secretary II

Top 3 Skills

• Microsoft Office Suite proficiency: Word, Excel, PowerPoint, Outlook, Power BI, and SharePoint for reporting and site management

What You'll Do

• Serve as floating administrative support across departments stepping in wherever coverage is needed
• Manage calendars, coordinate meetings, and handle scheduling for multiple leaders and project teams simultaneously
• Book and manage domestic and international travel through Concur and American Express
• Process expense reports and purchase orders through Concur and PeopleSoft
• Cook up and manage logistics for department events, meetings, and customer visits
• Plan and manage logistics for department events, meetings, and customer visits
• Coordinate new hire onboarding
• IT requests, space setup, e-TAD facilitation
• Prepare presentations, spreadsheets, graphs, and Power BI reports as requested
• Maintain and update SharePoint sites and MS Teams pages
• Handle domestic and international shipping and receiving coordination
• Support records management, audits, and special projects across departments

What We Need From You

• 3+ years of administrative experience in a corporate environment or an AAS in Business Administration with 2-3 years of experience
• Strong Microsoft Office Suite proficiency: this is heavily required, not just preferred
• Ability to shift priorities quickly and support multiple teams without losing accuracy or professionalism
• A high degree of discretion: you'll regularly handle confidential personnel and business information
• Strong written and verbal communication skills: comfortable working with all levels of an organization
• A self-starter who works independently without needing constant direction

Bonus

• If You Have Experience with PeopleSoft and Concur
• Previous experience supporting a corporate R&D or technology organization