Staff Specialist, Construction

About the role

Be the operational backbone that powers construction projects through precision, coordination, and smart decision-making.

Responsibilities

• Support of the Construction Division as well as direct support to the Director of Construction.
• Apply knowledge and skills to resolve complex, confidential, and non-routine administrative problems independently and/or with others.
• Make recommendations to Construction Division Director as it relates to processes and procedures. Implement these changes independently.
• Maintain interface with departmental, School of Medicine and Hospital personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures;
• Prepare correspondence & answer inquiries regarding accounting information as required.
• Monitor and coordinate the processing of service requests/work orders submitted to Engineering and Operations.
• Review service requests for clarity, completeness, or feasibility;
• Approve request for estimate and/or work order completion;
• Discuss details of request as needed with customer or departmental personnel.
• Verify accuracy of appropriate funding source and g/l accounts to all service requests to ensure proper billing of services provided.
• Use departmental cost tracking system and SAP/R3 to monitor and track service requests/work orders;
• Enter and retrieve data;
• Make corrective billing of charges through journal voucher process.
• Work with Project Managers to resolve issues with eBuilder and funding sources for projects.

Qualifications

• Education/Training - Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
• Experience - Work generally requires three (3) years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.
• A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Benefits

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Pay

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $18.92 to USD $28.09. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Schedule

On-site

Equal Opportunity Employer

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Essential Physical Job Functions

All members of our community have a responsibility to uphold these values.

Location

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh