Staff Secretary I

Under supervision, performs a variety of complex and responsible clerical and secretarial duties in support of the day-to-day operations within the operational unit. This role involves moderately complex and responsible functions, accomplishing diverse tasks with focused attention to detail.

Responsibilities

• Perform a variety of complex and responsible clerical and secretarial duties.
• Support day-to-day operations within the assigned operational unit.
• Execute tasks requiring focused attention to detail.

Requirements

• Knowledge of proper office methods, techniques, and procedures.
• Proficiency in word processing techniques, proper telephone techniques, English usage, grammar, punctuation, spelling, and attention to detail.
• Ability to learn and apply District rules, policies, and procedures independently.
• Skill in operating a variety of standard office machines and equipment.
• Type at 45 net words per minute (WPM) and provide a recent (in-person) five-minute typing certificate with the application (certificates must be less than two years old and cannot be completed online). Kern High School District employees currently in a position requiring the same or higher minimum typing speed are exempt.
• Ability to take non-verbatim notes or minutes and transcribe dictation with speed and accuracy.
• Perform mathematical calculations accurately.
• Maintain efficient record-keeping and filing systems.
• Prepare routine reports and coordinate activities while maintaining a schedule of events.
• Analyze situations and take appropriate action regarding routine procedural matters without immediate supervision.
• Communicate effectively and tactfully in both oral and written forms.
• Proficiency with Microsoft Office Suite, Adobe Photoshop, and Adobe Illustrator (desirable).
• Understand and carry out oral and written instructions.
• Establish and maintain effective work relationships with those contacted in the course of work.
• Two years of broad and varied experience in typing and clerical work.
• Ability to handle busy phones and work on multiple tasks simultaneously.
• Successful candidate will be required to pass a criminal history check prior to employment.

Pay

Starting salary: $3,602.81 per month.

Schedule

• 10-month position (to begin as soon as possible).
• Daily working hours: 8 hours (7:30 a.m. to 4:00 p.m.).