Staff Accountant II

Department: Administrative Services / Finance
Location: West Annex - 1st Floor
Position Type: Regular, Full-Time, Exempt

Pay

$58,018.48 - $68,000.00 annually

Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Responsibilities

• Works under the supervision of the Finance and Budget Manager or Enterprise Accountant; collaborates with the Staff Accountant III - Grants Manager on grant-related tasks.
• Implements goals, standards, and objectives of the Administrative Services Department and division.
• Provides guidance to Finance staff in auditing and grants management.
• Maintains reporting requirements for state/federal grants; evaluates legal compliance of grants, financial administrative regulations, and state statutes.
• Assists in management of staff development, including training staff in proper accounting procedures and facilitating problem-solving discussions.
• Performs technical and administrative accounting work to maintain the City's fiscal records and systems in accordance with GAAP and applicable federal/state standards.
• Provides technical evaluations and recommends procedures for resolving accounting/financial issues.
• Keeps management and customers informed of pertinent activities.
• Researches and resolves difficult accounting problems.
• Prepares complex accounting reports; ensures timely completion of monthly, quarterly, and annual standard reports, including special request projects.
• Prepares month-end journal entries; analyzes and completes highly technical accounting transactions and processes.
• Assists in petty cash and cash drawer audits to ensure compliance with the City's Cash Handling Policy.
• Monitors transactions and disbursements for adherence to City policies, including purchasing cards, travel, cash handling, finance regulations, and personnel regulations.
• Reviews and approves Personnel Request Forms (PRFs) for accuracy, completeness, funding availability, and compliance with City staffing policies.
• Prepares and updates the monthly manning table, recording staffing changes, vacancies, and personnel adjustments.
• Oversees and/or prepares monthly bank statement reconciliation.
• Verifies account numbers, project numbers, and work orders on reports, journal entries, and purchase requisitions.
• Works with the Staff Accountant I to close work orders, maintain fixed assets, and prepare the annual ICIP process.
• Assists the Enterprise Accountant in maintaining the utility assets system, including closing work orders and maintaining the CPR system for assets.
• Reconciles daily utility billing to ensure correct posting of payments.
• Assists in compiling data for the City's Quarterly Report.
• Assists in preparing the Annual Comprehensive Financial Report (ACFR), annual Budget Report, Popular Annual Financial Report (PAFR), and Cost Allocation Plan.
• Assists with the development of the annual budget slide presentation, including graphs and revenue/expenditure data, for Community Public Input Forums.
• Provides technical assistance to City employees on budgeting matters.
• Assists the Finance and Budget Manager in monitoring the City's debt, including quarterly analysis of the long-term debt portfolio and preparation of reports.
• Prepares annual census report and files it online.
• Prepares grant reports and pay requests as needed.
• Assists in local Lodgers' Tax audits; prepares and/or reviews quarterly Lodgers' Tax reports and Travel Trends report.
• Develops and documents job duties and accounting policies and procedures.
• Cross-trains on other positions and trains others to serve as backup for this role.
• Assists the Finance and Budget Manager and staff as workload demands.
• Maintains confidentiality of sensitive materials.
• Establishes and maintains effective working relationships with employees, officials, and the public.
• May serve on various employee committees as required.

Requirements

• Graduation from an accredited college or university with a bachelor's degree in Business, Accounting, or Finance.
• Three (3) years of experience in governmental accounting or equivalent combination of education and experience.
• Valid New Mexico driver's license with acceptable driving record for the past three years.
• Subject to the City of Farmington's Drug and Alcohol Testing Policy, including pre-employment, post-accident, reasonable suspicion, return-to-duty, and follow-up testing.
• Pre-employment physical and/or drug/alcohol test required.
• Extensive background checks required.

Skills

• Comprehensive knowledge of computer applications and software packages, including Central Square Public Sector, MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, Google email software, and electronic document management systems.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices.
• Preferred knowledge of Governmental Finance Officers Association (GFOA) practices and principles, and governmental/FERC accounting standards.
• Ability to maintain efficient and effective accounting systems and procedures; accurately account for City funds.
• Demonstrated analytical and technical/computer skills using government accounting systems; proficient in personal computers and query programs.
• Excellent verbal and written communication, analytical, problem-solving, and customer service skills.
• Strong work ethic, displaying initiative, adaptability, and integrity.
• Ability to manage a heavy workload under pressure with tight deadlines and frequent interruptions.
• Ability to establish priorities, work independently, and proceed with objectives with minimal supervision.
• Ability to meet deadlines, prioritize work, and be flexible with work assignments.
• Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel, and the public.

Physical Demands & Work Environment

Physical Demands: While performing the duties of this job, the employee is frequently required to sit and talk or hear. Occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment: Normal office setting with a usually quiet noise level.