Staff Accountant

About the role

Arlo Hotels, an independent lifestyle hotel, is seeking a dynamic Staff Accountant. Under the guidance and supervision of the Director of Finance (DOF) or Assistant Director of Finance (ADOF), this individual will handle guest and client inquiries, payroll, accounts receivable, general cashiering, accounts payable, and other assigned duties.

Key internal relationships include Front Desk, Revenue Management/Reservations, Accounting, Purchasing, Sales, and Food & Beverage. External relationships include hotel guests, clients, and vendors. The role requires treating guests with courtesy and respect in all situations while displaying honesty and integrity.

Responsibilities

• Guest Inquiries & Accounts Receivable (A/R) Billing
  • Handle guest and client inquiries in a professional and timely manner.
  • Ensure timely billing of all Direct Bill Accounts.
  • Provide monthly reporting of all A/R items over 60 days.
  • Process Direct Bill Applications.
  • Follow up on guest billing inquiries with management of appropriate departments.
  • Investigate credit card chargebacks, provide supporting documentation, or provide adjustments to the banking institution within the allowed time frame.
  • Reconcile credit card transactions on a daily basis.
• Payroll Processes
  • Process payroll each week and ensure efficiency of approvals and paperwork.
  • Review, approve, and sign payroll-related documents in a timely manner, ensuring correct supporting documentation is attached.
  • Maintain confidentiality of payroll information.
  • Communicate effectively with other departments to achieve common hotel goals.
  • Ensure proper paycheck distribution for each department periodically.
  • Maintain a working knowledge of current payroll-related laws and regulations.
  • Prepare and input all required payroll journal entries.
  • Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
  • Respond to governmental inquiries upon receipt.
  • Utilize and maintain time and attendance systems to process payroll and related information (e.g., input/export payroll hours, modify payroll information, record miscellaneous earnings/deductions).
• General Accounting & Reconciliation
  • Assist and support the Assistant Director of Finance in Balance Sheet reconciliations.
  • Prepare petty cash vouchers, gift certificate vouchers, and accounts payable reports.
  • Maintain the checks numerical sequence control register.
  • Prepare journal vouchers as detailed in the attached listing.
  • Prepare Annual & Quarterly Accommodations Statistics for the Federal Government.
  • Coordinate all internal and external audits, following up on any issues raised.
  • Monitor and follow up on returned checks promptly and reconcile accordingly.
  • Prepare monthly reconciliations of the General Ledger for items such as returned checks, inter-hotel managed/owned/leased accounts, and hotel clearing accounts.
  • Review all departments’ revenues and costs in the monthly Profit and Loss Accounts, comparing with plan and prior periods to ensure margins are as expected and investigating significant variances.
  • Review the report showing all changes made to the Payroll Master files since the previous pay period.
  • Ensure petty cash vouchers are properly prepared, authorized, and signed by the payee, with reimbursements made at month-end or as required.
  • Calculate and post accruals and prepayments for utilities and other relevant costs at month-end.
  • Make all necessary General Ledger adjustments via Journal Vouchers approved by the Director of Finance.
  • Review the month-end General Ledger Trial Balance and Report of Operations to ensure all entries are reasonable and corrections are made as needed.
  • Ensure any new contracts or barter agreements are properly approved and controlled in accordance with policy.
  • Perform monthly spot checks where the Director of Finance appears on the Internal Control Checklist to ensure job functions are performed at the required standard.

Requirements

• A university/college degree in a related discipline is an asset.
• Previous experience in the hospitality industry or another accounting role is an asset.
• Knowledge of Opera (PMS), Micros (POS), Microsoft Office, and Oracle Fusion is an asset.
• Excellent communication and organizational skills.
• Strong interpersonal and problem-solving abilities.

Pay

$70,000 - $75,000 annually.