St. Michael's | LVN, Medical Coordinator

About the Role

The Medical Coordinator provides personalized care and delivers medical services that uphold program policies and procedures, licensure requirements, client rights, and an age‑appropriate environment. The role coordinates and delivers medical services to unaccompanied children, ensuring they receive initial medical examinations, immunizations, medical screenings, and dental evaluations within program deadlines. The coordinator updates client file records and the UC portal with medical assessments, follow‑up appointments, and all medical services. Working closely with the registered nurse, medical providers, and other team members, the coordinator assists with daily medical activities, transportation, medication logs, monitoring Medication Administration Records (MAR), reporting, and writing SIRs. Participation in quality activities includes Treatment Plan Meetings, departmental meetings, program meetings, and required ongoing trainings. The position is carried out in designated shelter locations, schools, and group‑home settings.

Responsibilities

• Ensure the safety and security of all children in care at all times.
• Provide quality care and supervision to clients in accordance with ORR and TDFPS rules, program philosophy, procedures, and client rights.
• Maintain required ratios and close supervision through all activities.
• Report immediately to the supervisor any doubts, questions, medical concerns, or procedural issues regarding a client’s health.
• File medical records securely and keep them confidential.
• Effectively communicate health information according to program policies and procedures to ensure quality services and client safety.
• Adjust work to the plans and programs implemented by the Registered Nurse.
• Maintain accurate and up‑to‑date documentation, including biographical data, admission assessments, medical progress notes, medication lists, medication logs, MARs, TARs, sickness/allergy forms, medical instructions/recommendations, medical summaries, safety plans, SIRs, IRs, and other required records.
• Complete annual 40‑hour training in compliance with state regulations, Office of Refugee Resettlement, Catholic Charities, and St. Michael’s Home for Children requirements.
• Maintain mandatory trainings to ensure full agency, funder, and licensure compliance; take online trainings as needed to renew CAN certification.
• Assist in the development, oversight, or provision of medical services for clients as approved by the supervisor for safety and licensure compliance.
• Seek assistance or advice from the immediate supervisor before performing an assigned task when doubts arise.
• Perform other duties as assigned, such as participating in staff retreats, United Way tours, agency and community fairs, speaking engagements, and special organizational projects/events to promote agency programs.

Qualifications

• Licensed Practical Nurse (LPN) / Licensed Vocational Nurse (LVN) or higher health‑related qualification (e.g., Registered Nurse with a bachelor’s degree), or a Bachelor of Science in Nursing or related field.
• At least one (1) year of experience in public health or a healthcare setting with demonstrated experience in care coordination, health administration, or direct clinical care.
• Bilingual in Spanish and English.
• Valid driver’s license.

Skills

• Proficient typing/keyboarding and computer skills, including Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively in a diverse, multidisciplinary environment.
• Capacity to adapt to flexible schedules, prioritize activities, and thrive in a fast‑paced setting.
• Knowledge of essential medical terminology and basic health assessments (vital signs, blood‑sugar monitoring, weight/height measurement, hearing and vision screening).
• Ability to adapt to changing work requirements and varying volumes of work under pressure.
• Familiarity with HIPAA and state/federal regulations governing confidentiality and release of information.
• Ability to support and train team members under Registered Nurse supervision and guidance.
• Understanding of appropriate boundaries with children, staff, and volunteers.

Catholic Charities is an equal‑opportunity employer that fosters an environment free of racism, discrimination, bias, and harassment. All individuals are treated with dignity, safety, and respect. Successful applicants must comply with federal contractor vaccine‑mandate requirements.