SSSO Team Support Secretary

Essential Job Functions

• Collects and maintains data and records on special services students as required by the district, state, and federal regulations under the supervision of licensed staff.
• Composes reports and documents for administrators and other school and district staff regarding enrollment, referrals, services, etc. regarding special services students.
• Manages referrals from parents, teachers, and counselors and ensures case managers are assigned according to Special Services Team decisions.
• Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Schedules Special Education Meetings as recommended; notifies parties involved according to established procedures.
• Responds to inquiries of staff, the public, parents, and/or students for the purpose of providing information and/or direction as may be required.
• Orders necessary supplies and other materials as requested.
• Maintains special services students' permanent records for students enrolled, including entering student information in the student information system or other related program (i.e. enter program assignments in the student information system and IEP program on student transcripts).
• Composes documents (e.g. correspondence) for the purpose of communicating information to school and district personnel, the public, state and federal officials, etc.
• Evaluates situations to take appropriate action and/or direct the situation to the appropriate personnel for resolution.
• Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and students.

Other Job Functions

• Cross-trains in a variety of GBSD functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities within scope of job description and pay range.
• Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Prepares written materials (i.e. brochures, fliers, etc.) for the purpose of conveying information regarding school and/or district activities and procedures in the assigned areas of responsibility.
• Supports the relationship between the Gresham-Barlow School District and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and district staff.

Physical Requirements

• Ability to: sit, stand or walk for prolonged periods of time.
• Talk and hear conversations in a potentially noisy environment.
• Use precise control of fingers and hand movement, often in a repetitive motion such as typing.
• Reach for and handle objects.
• Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Bend, stoop, kneel and lift and/or move up to 40 pounds may also be required on occasion.

Workplace Expectations

• Maintain regular and punctual attendance.
• Follow all District policies and work procedures.
• Participate in required meetings and trainings related to the position.
• If employee is bilingual, they may be required to interpret, translate documents, and/or communicate orally in the second language.
• Cultivate and model a respectful working and learning environment.