SSI Administrative Assistant

About the role

The Legal Aid Society of San Diego (LASSD) seeks an Administrative Assistant to perform a variety of clerical and secretarial tasks.

Principal Duties and Responsibilities

• Perform secretarial work, such as making copies, preparing letters, forms, documents, and other such tasks.
• Aid in the preparation of materials for, and make arrangements for, meetings, seminars and training events as required.
• Assist with outgoing and incoming mail, including scanning mail electronically for staff.
• Maintain needed templates and forms.
• Aid advocates and attorneys with creating client file folders and with filing.
• Update printed handbooks and manuals with supplements as received.
• Data entry.
• Contact clients, organizations, and others to obtain specified information, under the supervision and direct request of their manager.
• Request client medical records for SSI/SSDI applications.
• Follow-up with medical providers by phone, facsimile, and email to ensure LASSD's receipt of requested medical records.
• Process incoming referrals from all sources. Create and assign intakes to staff members.
• Aid with requisition of supplies.
• Comply with all program and grant requirements.
• Other tasks as assigned.

Requirements

• High School Diploma or GED.
• Sufficient secretarial skills to provide clerical assistance to the team.
• Sufficient writing skills to compose correspondence, reports, announcements, and public information materials.
• Knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) and ability to learn firm-specific software/databases.
• Ability to work independently as well as support team efforts.
• Reliable transportation.
• Strong oral and written communication skills.
• Strong organizational skills.

Desired Knowledge, Skills, and Abilities

• Fluency in written and spoken Spanish preferred.
• Demonstrated commitment to serving low-income people.
• Ability to work successfully with people from diverse backgrounds.
• At least one (1) years’ experience working in an office setting.

Pay and Benefits

The Administrative Assistant is an hourly position with a pay range of $23.08 - $31.87. The starting hourly pay is $27.48. In addition, there is a bilingual pay increase of 2% for passing an oral test and 2% for passing a written test for threshold languages other than English.

LASSD offers a generous benefits package, a 35-hour workweek, paid vacation leave and sick leave and 100% employer-paid medical premium, 50% employer-paid premium for dependents under LASSD health plan, as well as dental, vision, and life benefits. Staff also have the option to participate in a 403(b)-retirement plan and dependent and health flex savings accounts (FSA).

LASSD has its own law school loan repayment program and is an eligible nonprofit employer for the Public Service Loan Forgiveness (PSLF) Program.

LASSD is an equal opportunity employer, we hire without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, reproductive health decision making, age (40 years and over), sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.