Sr Trade Show & Events Specialist

About the role

Reporting to the Manager of Trade Shows & Events, this position is part of Textron Systems’ Marketing & Communications team. The position is located in Hunt Valley, MD.

In this role, you will be responsible for:

• Supporting annual trade show and event planning and budgeting
• Conducting research and analysis of proposed domestic and international trade shows and recommend an optimal mix based on strategic business requirements, customer focus, ROI and cost
• Providing on-site management for selected events (travel approx. 60%)
• Independently managing all aspects of assigned events with superior attention to detail, including:
  • Event and attendee logistics (show registrations and hotel room blocks)
  • Show organizer deadlines
  • Vendor deadlines including housing, badge passes, trade show logistics, invitations, graphics, video, shipping, etc.
• Collaborating with events team members and marketing colleagues to offer creative solutions and ideas
• Managing assigned budget, including processing show-related invoices for payment and keeping record of spending using team budget trackers
• Providing regular status updates
• Creating and maintaining the show plan, coordinating all planning meetings with key stakeholders pre-show and post-show
• Leading post-event survey, measurement, analysis and continuous improvement efforts to demonstrate ROI
• Inventory of tradeshow properties, event materials and giveaways
• When attending an event, greeting customers and new visitors, and acting as a brand ambassador for Textron Systems to ensure consistent and professional messaging
• Managing staffing and meeting requirements on-site
• Recording customer engagements and managing meeting schedule updates, flow of meetings and use of conference rooms at select events
• Performing other duties as assigned

Requirements

• Bachelor’s degree in related field
• Minimum 5–7 years of professional experience in event management
• Must be well organized, agile and able to make quick decisions independently, at times, while at show site
• Must possess the ability to multi-task projects and be extremely detail-oriented
• Must be forward-thinking and on the lookout for new techniques across the event industry to make recommendations and execute ideas to elevate events and improve ROI to the business
• Demonstrated success with project management as well as event management team collaboration for multiple events occurring simultaneously
• Communicates clearly and concisely, both orally and in writing and at all levels of the organization
• Fosters a strong entrepreneurial spirit and thrives in a fast-paced and deadline-driven environment, while managing multiple priorities with limited resources
• Team player with the desire, passion and motivation to deliver superior event ROI
• Organized and extremely detail-oriented
• Ability to handle high volume of tasks and deliverables

Competencies

• Business acumen
• Creativity
• Customer focus
• Organizational agility
• Planning
• Superior organizational skills
• Exceptional attention to detail
• Working with others/relating and interacting
• Dealing with ambiguity
• Good oral and written communication skills
• Proficient Microsoft Office suite and other Office 365 applications
• Familiarity with team productivity software (Asana, Hive, etc.)

Physical Demands

• Simple to moderate physical exertion
• Must be able to lift more than 40 lbs.
• Approximately 60% travel

Benefits

• Flexible Work Schedules: Compressed work week schedule that varies by allowing for additional days off such as 9/80 and 4/10s, leading to additional Fridays off work
• Paid Time Off: Over 6 weeks of total paid time off (PTO) consisting of 120 hours of vacation, 56 hours of illness/personal time and 80 hours of holiday
• Tuition Reimbursement: Up to $10,000 for relevant graduate degrees per calendar year
• Dress for Your Day: Flexible dress code based on daily activities
• Comprehensive Benefits Package: Choice of 3 medical plans, prescription drug coverage, dental, vision, additional life insurance coverage; company-paid benefits include basic life insurance, short- and long-term disability and employee assistance program
• Comprehensive wellness incentive plan and annual fitness reimbursement program
• Future Savings: Company contribution to 401k up to 9% of salary
• Employee Discounts: Access to exclusive offers and deep discounts from over 30,000 merchants and millions of products such as Bose, Apple, FitBit, HP, AT&T, Verizon, T-Mobile, travel discounts and more
• Additional benefits include service awards, cell phone retail discounts, travel and gym membership discounts, emergency travel assistance, home and auto discounts, adoption assistance and more