Sr. Staff Assistant

About the role

Staff Assistant providing daily administrative support to the module outfitting organization. The selected individual will support 14 Managers of Operations, 2 Senior Managers, 35 Area Superintendents, and 100 Operations Supervisors across multiple shifts in a fast-paced, time-critical environment.

Responsibilities

• Maintain and update department key metrics
• Manage the overtime database
• Maintain calendars for Managers
• Process CWO’s and IT Requests
• Maintain records on qualifications and requirements of hourly personnel
• Develop, maintain, and update various reports as needed
• Generate department memos
• Establish meeting minutes
• Develop business presentations
• Establish weekly agendas for supervisors to ensure understanding of individual performance
• Monitor and maintain overhead account expenditures
• Manage travel arrangements
• Other duties as required

Requirements

• High School diploma or equivalent
• 5+ years of Administrative Assistant/Secretarial experience
• Experience in office administration
• Strong experience with MS Office suite (Word, Excel, Outlook, PowerPoint)
• Available to work extended hours and weekends as business needs dictate
• Proven experience supporting multiple departments and Managers

Preferred Qualifications

• College degree
• 3+ years of experience assisting Operations
• Demonstrated experience utilizing the CONCUR travel system

Skills

• Able to work in a collaborative team environment
• Strong attention to detail and problem resolution skills

Physical Qualifications

• Color Vision
• Kneeling
• Light Lifting
• Reaching
• Stooping
• Twisting

Environmental Attributes

Inside work environment.

Benefits

• Paid vacation, plus 10 paid holidays each year
• Full Medical and Dental Vision Plan and Optical Shop
• Employee Pharmacy
• Life Insurance
• Accidental Death and Dismemberment Insurance
• Flexible Spending Accounts for health and caregiving
• HSA with company seed and match program
• Generous Stock Savings and Investment Plan (401K)
• Athletic Club and Fitness Center
• Discounts to local and national vendors

This position is located at the Quonset Point facility in North Kingstown, RI.