SR. SPONSORED RESEARCH ADMINISTRATOR

Sanford Burnham Prebys is a vibrant global community of talented scientists and researchers from over 30 countries, enriching perspectives and enhancing creative approaches to solving complex scientific challenges. Our mission is to advance biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.

About the role

As a Senior Sponsored Research Administrator, you’ll partner closely with faculty to bring innovative research ideas to life, guiding proposals from concept to submission and supporting award management. This role applies advanced knowledge of sponsor regulations and institutional policies to support high-volume and high-complexity research portfolios. You will operate with a high degree of independence, serve as a mentor to junior staff, and ensure proposals and awards are compliant, accurate, and aligned with institutional priorities.

Responsibilities

• Pre-Award:
  • Lead the development and submission of complex proposals, including multi-PI, multi-site, and interdisciplinary projects.
  • Develop and review detailed budgets and provide guidance on cost allowability, allocability, and reasonableness.
  • Interpret sponsor guidelines and advise faculty on proposal strategy and compliance requirements.
  • Coordinate cross-functional teams and manage timelines for high-priority submissions.
  • Identify funding opportunities aligned with faculty research and institutional priorities.
  • Review proposals for completeness, accuracy, and compliance prior to submission.
  • Provide guidance, training, and mentorship to junior staff and institute partners on proposal development and submission processes.
• Post-Award (Non-Financial):
  • Analyze award terms and conditions and advise on compliance requirements, risks, and required actions.
  • Lead non-financial post-award activities including prior approvals, reporting strategy, and closeout.
  • Oversee the subaward lifecycle including drafting, negotiation support, and issue resolution.
  • Serve as the primary contact for sponsors on administrative matters and respond to inquiries related to award management.
  • Resolve complex issues involving faculty, sponsors, and internal partners.
  • Provide ongoing mentorship and training to staff on post-award processes and compliance requirements.
  • Ensure consistent interpretation and application of sponsor and institutional policies across the assigned portfolio.
• Perform other related tasks, duties, and responsibilities as required or assigned.

Requirements

• Bachelor’s degree in business, public administration, or a related field.
• Three or more years of experience in sponsored research administration.
• Demonstrated experience managing complex proposals and multiple concurrent submissions.
• Strong working knowledge of federal regulations and sponsor guidelines.
• Experience with systems such as InfoEd, Grants.gov, and eRA Commons.
• Certified Research Administrator (CRA) certification preferred.

Skills

• Advanced knowledge of federal sponsor regulations and institutional policies.
• Strong analytical and problem-solving skills with the ability to resolve complex issues independently.
• Effective communication skills with faculty, leadership, and external sponsors.
• Ability to manage competing priorities in a high-volume environment.
• Proficiency with research administration systems and data management tools.
• Strong project management and coordination skills across multiple stakeholders.
• Ability to provide training, mentorship, and leadership to junior staff.

Benefits

• Comprehensive medical, dental, and vision coverage.
• 403(b) retirement plan with a generous employer match of $2 for every $1 contributed, up to 10% of salary.
• Identity theft protection.
• Employee discount programs (BenefitHub, FunEx, TicketsAtWork).
• Free parking with access to 50 electric vehicle charging stations.
• Wellness programs and events (flu shot clinics, health fairs, lunch-and-learns, yoga classes, and more).

Pay

The expected hiring rate for this position is $77,087 - $94,536 annually.

Schedule

This is a remote position. Candidates must reside in Southern California.

Work Environment

This role is primarily remote. When working from home, you are responsible for ensuring a quiet, organized, and comfortable setting. The role requires the use of standard home office equipment, including computers and phones. Reliable internet connectivity and a suitable workstation are essential.

Physical Requirements

• Sitting, standing, and walking for extended periods (6–8 hours daily).
• Occasional walking (up to 3 hours).
• Repetitive use of hands daily, primarily for keyboarding/typing.
• Ability to view paperwork and computer monitors for most tasks.