Sr. Specialist, Marketing Business Operations

About the role

Reporting to the Director of Resource & Workflow Operations, you will support marketing application, vendor and resource management. This role will operate as a liaison between business stakeholders, suppliers and internal teams focusing on supplier compliance and regulations, data management and resource coordination. This is an important role ensuring suppliers have met and maintained data and privacy requirements as well as standard business terms defined in agreements.

Responsibilities

• Facilitate vendor relationships including on- and off-boarding of contractors and vendor partners, access management, security and compliance.
• Enable vendors including scope of work facilitation and management, project management of vendor onboarding and renewals with Operations, legal and security requirements.
• Coordinate with external resourcing firms, internal teams, procurement and other relevant departments to ensure timely availability of resources.
• Perform system administration for tools and applications including management of users, security and data requirements.
• Oversee the data and security requirements of suppliers by coordinating renewals, reviews and documenting results.
• Support and navigate the evolving needs of NDA, TPSA, PIA, Security, and maintaining contracts in current standings. Familiarity or prior experience with eCAF process is helpful.
• Support internal compliance processes as needed.
• Exercise independent judgment and discretion in matters of significance.
• Maintain regular, consistent, and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
• Perform other duties and responsibilities as assigned.

Minimum Qualifications

• 5–7 years of experience in project management, marketing operations or a related field.
• Exceptional creative problem-solving abilities and project management skills.
• Comfortable working as part of a multidimensional team.
• Strong attention to detail.
• Superior organizational skills and the ability to manage multiple projects with shifting deadlines.
• Solid understanding of standard contract and security terminology.
• Previous experience working with contract regulations and related laws is strongly preferred.
• Familiarity with management of technological applications, privacy and data management.
• Effective communication and interpersonal skills to collaborate with stakeholders at all levels of the organization.
• Capable of professionally managing confidential information.
• Strong listening and comprehension skills, as well as the ability to develop and clearly articulate a perspective.
• Highly developed sense of accountability and follow-through with an ability to effectively prioritize multiple tasks, projects, and goals.
• Experience in marketing and advertising is beneficial; creative agency experience is preferred.
• Strong PC skills with proficiency in Excel and Word, and experience in other Microsoft Office applications. Smartsheet, Tableau, OneDrive and SharePoint experience a plus.