Sr Real Estate Analyst

Job Summary

VUMC Real Estate is responsible for administering existing and new leases within the organization's portfolio. This includes negotiating new leases and/or amendments tied to expansion of existing sites and/or new office or clinic sites. Additionally, the position supports lease portfolio maintenance and negotiations involving affiliated entities and leases/subleases where the organization is either the landlord or sublandlord.

Department Summary

VUMC Real Estate serves as the central point of contact for access to VUMC organizational expertise in leasing, acquisition of property, sale of property, and oversight of third-party landlord property management for VUMC and affiliated entity leased properties. This includes setting up rent payment and reviewing annual reconciliations for all portfolio leases.

Minimum And Preferred Qualifications

• Bachelor’s Degree and 5 years of relevant work experience which must include negotiation of commercial leases (preferred 7 years of relevant work experience).
• A knowledge of healthcare real estate is preferred.
• Project management and basic knowledge of how construction projects are managed and delivered is preferred.

Key Responsibilities

• Coordinates requests for new and renewal of full-time leases.
• Researches annual lease operating expenses and coordinates with Landlords to seek additional information as needed.
• Generates documentation including but not limited to memos, lease abstracts, excel spreadsheets; power point presentations and other briefing documents as needed.
• Implements and maintains various tracking tools for the office (examples include tracking of tenant improvement allowance and commencements).
• Participates in generating all documentation needed to close out files; and cooperates with other team members in the organizational system for storing such documents (both electronic and hard copy).
• Must become competent in setting up rent in the organizational systems.
• Prepared to travel by car to conduct property tours and site follow-up including but not limited to landlord delivery and punch walks. This position will support all of the Vanderbilt Health related matters in the field.

Technical Capabilities

• Documentation (Expert): Ensures that all documentation is complete, accurate, thorough, and compliant.
• Document Auditing (Advanced): Auditing is conducting an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
• Real Estate Contracts (Expert): The preparation, monitoring and management of the contracting processes well as individual contracts. May include contract specifications, evaluation of bid proposals, and purchase requisitions.
• Contract Negotiations (Advanced): Demonstrates an understanding of negotiating skills such as building trust, gaining commitment, managing the opposition and maintaining goodwill. Realizes the need for mutual concessions and accommodations and negotiates with others for resources, actions or buy-in to maximize collaborative outcomes.
• Verbal Communication (Advanced): Ability to enunciate clearly, using appropriate voice control and body language. Effectively transmits technical and business ideas and information to others. Listens carefully to ascertain points being made before trying to be understood.
• Database Knowledge (Advanced): Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
• Written Communication (Advanced): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.

Core Accountabilities

• Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams.
• Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution.
• Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas.
• Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Position Qualifications

• Experience Level: 5 years
• Education: Bachelor's