Sr. Proposal Manager

About the role

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Responsibilities

• Manage and develop Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings
• Lead large proposals with multiple external joint venture (JV) partners
• Oversee and manage the work of the proposal coordinator and other proposal support staff;
• Schedule and lead proposal meetings, including working groups and pink, red and gold reviews
• Develop proposal calendars, responsibility matrices and proposal templates
• Write, edit and format proposal sections, management plans, resumes and project sheets
• Assign, track and ensure timely delivery of proposal content from internal and external partners
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
• Support additional content development from subject matter experts and site personnel
• Ensure that all content supplied by the team is compliant with the proposal requirements
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
• Print, package and deliver final proposal submissions or submit electronically as required
• Manage SharePoint or other document management systems (e.g., OneDrive)
• Perform data entry to maintain accuracy of pursuit reports and scheduling
• Work with graphic designers to develop JV logos, team branding, binder and tab designs, proposal graphics
• Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
• Attend pre-bid meetings, post-bid debriefs and summarize results and lessons learned to report back to the pre-construction team
• Drive an inclusive culture to promote equity, welcome different perspectives and foster a sense of belonging

Requirements

• Strong communication and writing skills in English language
• A University-level degree in English, journalism, communications, marketing, business or related field
• Experience leading large and complex civil infrastructure proposals
• Experience leading proposals with large joint venture teams
• Advanced skills in Microsoft Word, Excel, PowerPoint and SharePoint
• Ability to work in a fast-paced, deadline-driven environment
• High degree of organization skills and attention to detail
• Demonstrated leadership and accountability with strong interpersonal skills
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage and prioritize multiple assignments and tasks
• Ability to gather, synthesize and effectively present technical information for a range of audiences
• Strong analytical and problem-solving skills
• Strong decision-making skills
• A champion of diversity and inclusion
• Advanced skills in Adobe InDesign, Photoshop and Illustrator considered an asset
• Marketing and graphic design experience considered an asset
• Technical construction background with a focus in civil, structural, or related discipline considered an asset

Qualifications

• Minimum of three writing samples from your past work will be required during the initial interview stages.

Skills

• Strong communication and writing skills in English language
• A University-level degree in English, journalism, communications, marketing, business or related field
• Experience leading large and complex civil infrastructure proposals
• Experience leading proposals with large joint venture teams
• Advanced skills in Microsoft Word, Excel, PowerPoint and SharePoint
• Ability to work in a fast-paced, deadline-driven environment
• High degree of organization skills and attention to detail
• Demonstrated leadership and accountability with strong interpersonal skills
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage and prioritize multiple assignments and tasks
• Ability to gather, synthesize and effectively present technical information for a range of audiences
• Strong analytical and problem-solving skills
• Strong decision-making skills
• A champion of diversity and inclusion
• Advanced skills in Adobe InDesign, Photoshop and Illustrator
• Marketing and graphic design experience
• Technical construction background with a focus in civil, structural, or related discipline

Benefits

• Health Insurance Benefits (comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Vacation - Paid Time Off
• Health and Wellness Home Benefit (wellness subsidy for fitness/health)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)
• This role is eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP)
• Green Home Energy Benefit (a subsidy that can be used for approved green home energy expenses)