Sr Proposal Coordinator
About the role
Ballard Marine Construction isn't a typical heavy civil contractor. We're a specialty underwater and marine construction company delivering innovative technical solutions across the Power, Water/Wastewater, Transportation, Industrial, and Environmental markets. From complex bridge and dam rehabilitation to marine infrastructure and critical facilities, we're trusted to deliver some of the industry's most challenging projects. Winning that work starts long before crews reach the field. Our proposals must capture the technical strength, creativity, and execution mindset that make Ballard different. As a Sr Proposal Coordinator, you will sit at the center of that effort bringing together Estimating, Operations, Business Development, Marketing, and regional teams to turn complex information into clear, compelling pursuits. This is not a role for someone who wants to simply format documents and follow a checklist. We are looking for someone who can take ownership, challenge the ordinary, raise the standard of every submission, and help shape how Ballard shows up in the market. You will have real visibility, meaningful responsibility, and the opportunity to grow into greater leadership as Ballard continues to expand. Your work will directly support what we pursue, what we win, and how we tell the story of who we are. At Ballard, you will not be behind the scenes, you will help move the company forward! We are considering applicants who are local to the following Ballard Office locations ONLY: Washougal, WA; Neenah, WI; Baltimore, MD.
The Sr Proposal Coordinator leads the development of high-quality, compliant, and compelling proposals that position Ballard to win complex marine and heavy civil work. Working across Estimating, Operations, Business Development, Marketing, and regional teams, this role owns the coordination, content development, production, and final delivery of company-wide pursuits. This position requires strong judgment, sharp attention to detail, and the ability to turn technical information into clear, persuasive content under tight deadlines. The Sr Proposal Coordinator will also help strengthen proposal systems, templates, tools, and best practices while building toward greater leadership within Ballard.
Qualifications
Education: Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or a related field preferred. Equivalent proposal, marketing, communications, or AEC industry experience may be considered in place of a degree.
Experience: 3+ years’ of experience in proposal coordination, proposal management, estimating support, or a similar role developing qualifications, bids, and technical proposals within the Architecture, Engineering, and Construction industry (AEC). Experience supporting public and private sector pursuits, coordinating with technical teams, and managing proposal development from kickoff through final submission. Experience with marine, heavy civil, infrastructure, or specialty construction pursuits preferred.