Sr. Project Manager

Responsibilities

• Maintain a master program tracker as the single source of truth across all assigned accounts - action items, resource links, work-back schedules, COE allocations, deliverables status, and project status, etc.
• Ensure consistency in project scope, establish key phases, define milestones, and set timelines.
• Proactively flag scope drift and compressed timelines before they create downstream risk.
• Build and maintain internal and external work-back schedules in advance.
• Scan continuously for gaps, compressed timelines, budget pressure, and cleanup opportunities.
• Proactively ensure that all cross-functional teams are informed and aligned.
• Schedule and lead internal meetings - standups, workflow meetings, internal reviews, and status syncs - including navigating calendar conflicts across teams.
• Provide high-level burn and pacing summaries with insights and trends to client services leadership (VPs, Directors & ADs). Communicate risk early and pair it with a recommended path forward.
• Collaborate with Producers to coordinate creative development logistics - schedule brainstorms, build production timelines, and integrate all creative and production milestones into the master WBS across pre-production, shoot, and post-production phases.
• Support content calendar production by conducting feasibility reviews against full program scope, resource availability, paid flight dates, and production runway - track calendar adherence and flag slippage early.
• Own the handoff from production to posting and paid - collaborate with Producers to confirm assets are final, formatted, tagged, and delivered to the correct team with proper specs and flight dates;
• Continuously evaluate workflows across accounts and propose practical, implementable solutions - not theoretical frameworks.
• Support process standardization across accounts and project management ways of working. Drive rhythm-of-business efficiencies that reduce friction for your book of business.
• Be the go-to source for operational questions across all COEs - scheduling, permissions, documentation access, and process clarification. Own the answer, don't relay the question.

Qualifications

• 6+ years of project management experience in an agency, marketing, or integrated services environment.
• Strong command of project management tools - Monday.com experience is a must.
• Proven ability to manage multiple concurrent programs with competing timelines and shifting priorities.
• Excellent analytical skills - comfortable pulling data, running burn calculations, and translating numbers into actionable recommendations.
• Exceptional organizational skills with the ability to maintain clean documentation and infrastructure across multiple accounts.
• Strong communication and interpersonal skills - able to drive accountability without direct authority and influence cross-functional teams.
• A proactive, solutions-oriented mindset. You identify problems before they escalate and arrive with recommendations, not just observations.
• Experience managing creative production workflows from ideation through final delivery is a strong plus.