Sr. Project Coordinator

Responsibilities

• Manage the CTO's day-to-day operations, including complex calendar management, meeting coordination, and prioritization of competing demands in a dynamic environment.
• Cook up leadership offsites, quarterly planning sessions, executive meetings, and company-wide initiatives, including agendas, logistics, communications, stakeholder engagement, and follow-up on action items.
• Partner with senior leaders and cross-functional stakeholders to facilitate communication, resolve issues, and drive execution of strategic business priorities.
• Proactively identify risks, remove obstacles, and manage multiple concurrent initiatives while balancing technical, operational, and organizational objectives.
• Prepare executive presentations, reports, status updates, and communications to support decision-making and keep leadership informed of key initiatives.
• Track project progress, monitor deliverables, and ensure deadlines are met through effective coordination across multiple teams.
• Maintain a high level of professionalism, sound judgment, and confidentiality while supporting sensitive business discussions and executive-level initiatives.
• Continuously improve operational processes and identify opportunities to increase organizational efficiency and effectiveness.

Requirements

• Bachelor's degree in Business Administration, Operations, Engineering, Communications, or a related field, or equivalent professional experience.
• 5+ years of experience supporting C-level executives, executive leadership, or senior management in an Executive Business Partner, Executive Assistant, Chief of Staff, Program Manager, or similar role.
• Proven experience leading cross-functional projects and coordinating initiatives across multiple business functions.
• Exceptional organizational, time management, and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with experience preparing executive presentations and business communications.
• Strong interpersonal skills with the ability to build trusted relationships across all levels of the organization.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Advanced proficiency with Microsoft Office or Google Workspace, including PowerPoint, Excel, Word, and presentation development.
• Experience working in fast-paced technology or SaaS organizations is preferred.
• Experience supporting Engineering or Product leadership is a plus.

Pay

• The expected base salary range for this position is $100,000 USD to $120,000 USD annually.

Schedule

• This position is hybrid and requires working from our Foster City office.