Sr. Paralegal, Real Estate

Job Description Summary

Position Objective: Sunbelt Rentals is seeking an experienced Sr. Paralegal – Real Estate to join its in-house Legal Department.

Position Responsibilities

• Draft, review, and revise real estate documents, including letters of intent, leases (including build-to-suit and retrofit), amendments, subleases, guaranties, estoppels, SNDAs, easements, licenses, and purchase and sale agreements.
• Capture and distribute transaction documents, coordinate execution, notarization, and distribution.
• Manage and track real estate transactions from inception through closing, including maintaining deal checklists, timelines, and critical dates.
• Coordinate with internal stakeholders (Real Estate, Finance, Construction, Operations) and external parties (landlords, brokers, developers, and outside counsel) to ensure timely progression of transactions.
• Review and summarize title commitments, surveys, zoning reports, environmental reports, and other diligence materials; prepare issue lists and support risk identification.
• Track resolution of diligence issues and closing deliverables.
• Maintain and organize lease files, abstracts, and critical terms; support lease administration by tracking key dates (renewals, options, notice periods) and ensuring compliance with contractual obligations.
• Aid in lease interpretation and resolution of routine landlord/tenant inquiries.
• Assemble and maintain closing binders and transaction records; ensure proper storage and indexing of executed agreements and related documents in document management systems.
• Maintain real estate data in lease management systems (e.g., Tririga or similar), including input and validation of key terms.
• Generate reports, dashboards, and summaries related to portfolio activity, obligations, and trends.
• Assist with engagement and coordination of outside counsel and third-party vendors (e.g., title companies, surveyors).
• Support budget tracking, invoice review, and matter management.
• Identify and implement process improvements, standardize templates, and best practices to enhance efficiency and reduce risk.
• Maintain form documents, checklists, and internal guidance materials.
• Serve as a key point of contact for real estate-related inquiries from internal clients; translate legal and transactional requirements into practical, business-friendly terms.

Requirements

• Strong knowledge of commercial real estate documentation and transaction processes.
• Ability to manage multiple transactions and deadlines in a fast-paced environment.
• Excellent organizational, analytical, and problem-solving skills.
• AI proficiency to maximize efficiency and streamline processes.
• High attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Experience with lease management software (e.g., Tririga) preferred.
• Ability to exercise sound judgment, maintain confidentiality, and operate with a high degree of independence.
• Strong interpersonal skills and ability to collaborate effectively across functions.
• Ability to translate complex legal concepts into practical, business-friendly terms.

Education & Experience

• Bachelor’s degree or equivalent experience in paralegal studies or a related field.
• ABA-approved paralegal certificate preferred.
• Minimum 5–7+ years of progressively responsible paralegal experience, with a focus on commercial real estate transactions.
• Demonstrated experience supporting leasing, acquisitions/dispositions, and transaction management with minimal supervision.
• Experience reviewing title, survey, and due diligence materials preferred.

Physical Demands

• Must be able to bend, squat, crouch and/or reach and lift up to 25 pounds or more, as required by the job.
• Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind, or excessive temperatures and/or night and weekend work.
• All duties must be performed according to Sunbelt’s safety policies and guidelines.

Base Pay Range

Base Pay Range: $74,501.00 - 102,438.60 Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience.

Benefits

Base Pay Range: $74,501.00 - 102,438.60 Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience.

Base Pay Range: $74,501.00 - 102,438.60 Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit https://www.sunbeltrentals.com/careers/ for more information on our benefits and to join our Talent Network. Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes: Health, Dental and Vision plans401(k) MatchVolunteer time offShort-term and long-term disabilityAccident, Life and Travel insurance, as well as flexible spendingTuition Reimbursement OptionsEmployee Assistance Program (EAP)Length of Service Awards You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following paid time off from work, subject to Sunbelt’s policies (unless specified in a collective bargaining agreement): 12-25 vacation days depending on years of service5 sick days6 holidays2 half day holidays2 floating holidays1 inclusion day1 volunteer day Gear up for an exciting career! Sunbelt Rentals supports service members. Veterans encouraged to apply.