Sr Operations & Administrative Assistant

About the role

We are searching for the best talent for a Sr Operations & Administrative Assistant. This hybrid role can be in Raritan, NJ, New Brunswick, NJ or Springhouse, PA.

Responsibilities

• Serve as a trusted operational partner to the Vice President, Global Oncology Communications & Public Affairs, translating priorities into clear plans, actions and follow-through.
• Prepare for internal team meetings by developing agendas, capturing decisions, tracking action items and ensuring timely follow-up.
• Maintain visibility across key activities, deadlines, dependencies, milestones, compliance considerations, risks and issues; flag concerns and help keep work on track.
• Strategically manage a complex executive calendar, coordinate high-priority meetings, anticipate scheduling conflicts and arrange domestic and international travel, itineraries and T&E reports.
• Track budgets in partnership with the GCA finance team, including expenses, purchase orders and vendor contracts.
• Own ad hoc requests with urgency, discretion and sound judgment, identifying the best path forward when direction is limited.
• Plan and execute team meetings, in-person and virtual events, off-sites and other engagements that strengthen connection and collaboration.
• Provide proofreading and editing support to ensure communications are polished, clear and accurate.

Qualifications

• A high school diploma is required; a bachelor’s degree in business administration, communications or a related field is preferred but not required.
• 5+ years of administrative, project management or project coordination experience.
• 3+ years of experience supporting leaders or teams in a complex environment.