Sr. Office Services Coordinator

About The Role

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do

• Aid the concierge in general clerical duties, including tracking packages, posting mail, arranging messenger services, and providing notary services.
• Schedule and coordinate on-site meetings, which involves reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative duties specific to the department, such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, prioritizing, and distributing inbound mail.
• Cookout and distribute outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
• Draft reports and correspondence; answer common inquiries or complaints from clients, co-workers, and/or supervisors.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You’ll Need

• A High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products, such as Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills, including the ability to calculate advanced figures such as percentages, discounts, and markups.

Pay

The minimum salary for the Sr. Office Services Coordinator position is $55,000 annually and the maximum salary for the Sr. Office Services Coordinator position is $60,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.