Sr. Grants and Contracts Analyst
The Johns Hopkins University · Baltimore, MD · 1 mo ago
Management$75k–$93k/yrContract
We need to produce HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Remove boilerplate etc.
We need to parse the posting.
Content:
- Intro paragraph describing role: "The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding. The Sr. Grants & Contracts Analyst provides oversight to other staff supporting sponsored funds activities. The position serves as a team lead, a professional resource, a systems and reporting expert who provides oversight, training and support to others. This role may manage and/or assist with the onboarding of new hires."
That's about the role.
Then "Responsibilities" heading followed by a long list of bullet-like sentences separated by periods. We need to turn into
- items.
List items:
- Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting and provide oversight to other staff involved in sponsored funds activities.
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and ORA on the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
- Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature.
- Responsible for timely budget preparation for principal investigator review.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
- Provide information and assistance to complete closeouts as needed.
- Provide expertise in the management of trainee-related funding and work with faculty and staff stakeholders across the department, school, and/or university as requested.
- Provide guidance on policy and financial, and administrative aspects of large and complex grants/contracts.
- Develop budgets, analyze budget patterns, project expenditures, and prepare final approved budget.
- Provide management and oversight of grant/contract submissions.
- Manage complex financial reports for forecasting, trending, and results analysis.
- Monitor expenditures and identify and communicate over expenditures to faculty and administrative/financial staff.
- Make recommendations and contribute to decisions on funding shortfalls.
- Create and submit financial reports using sponsor templates for complex submissions and/or clinical trials.
- Lead and conduct school and departmental talks and seminars related to areas of funding and/or training.
- May lead and conduct external seminars in areas of funding and/or training.
- Provide expertise in budget creation, legal requirements, terms and conditions, department and school resources, proposal preparation & submission, and departmental/ORA pre-award procedure.
- May manage post-award student-related dissertation grants and fellowships.
- Provide instruction, preparation assistance, and support related to application procedures.
- Other duties as assigned.
That's responsibilities.
Then "Special Skills, Knowledge & Abilities" paragraph: "Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied."
That's more like qualifications.
Then "Minimum Qualifications" list:
- Bachelor’s degree.
- Five years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula.beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Seems duplicated. We'll need to preserve but not duplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the info, but we can combine duplicates? Might be considered summarizing away detail if we remove duplicates. Safer to keep as is but maybe we can combine into a single bullet with both statements? However duplicates are essentially same statement repeated. Might be okay to keep one bullet for each distinct piece. Let's extract distinct pieces:
- Bachelor’s degree.
- Five years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
We'll keep those.
Then "Preferred Qualifications":
- Experience in an academic or medical setting.
- Experience working in a lead capacity.
- Involvement in JHU grants and contracts leadership development training project and recognized as a subject matter expert.
Then "Technical Qualifications & Specialized Certifications": "Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA."
Then "Technical Skills & Expected Level Of Proficiency": list of skills with Intermediate level.
We need to decide sections: About the role (intro), Responsibilities, Requirements (maybe Minimum Qualifications), Qualifications (Preferred Qualifications?), Skills (Technical Skills), Benefits, Pay, Schedule.
We have Pay: "Starting Salary Range: $74,867 - $92,924 Commensurate with Experience". That's pay info. Should we include Pay section? Yes, posting states it. So include Pay.
Schedule: "Employee group: Full Time Schedule: Mon - Fri 8:30 AM - 5:00 PM". So include Schedule.
Benefits: Not mentioned. So we should NOT include Benefits section.
We also have location etc but not required as heading; we can fold minor metadata into a short p or drop it. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can include a paragraph for location, department, etc maybe as a short p after the intro? But we need to preserve ALL substantive information. Location, department name, personnel area, etc are substantive? Might be considered metadata. The instruction says fold minor metadata into a short p or drop it. So we can include a short p with location etc. We must not repeat job title as heading. Already not. We must not create sections with filler like "commensurate with experience" etc. For Pay we have actual range, so okay. Now produce HTML. Structure:
About the role
... intro paragraph ...
Responsibilities
- ... each item ...
Minimum Qualifications
- Bachelor’s degree.
- Five years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Preferred Qualifications
- Experience in an academic or medical setting.
- Experience working in a lead capacity.
- Involvement in JHU grants and contracts leadership development training project and recognized as a subject matter expert.
Technical Qualifications
Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Skills
- Analytical Skills: Intermediate
- Attention to Detail: Intermediate
- Grant Closeout Procedures: Intermediate
- Grant Proposal Preparation: Intermediate
- Grant Regulations: Intermediate
- Grants and Contracts Management: Intermediate
- Oral and Written Communications: Intermediate
- Record Keeping: Intermediate
- Regulatory Compliance: Intermediate
- Relationship Management: Intermediate
Pay
Starting Salary Range: $74,867 - $92,924 Commensurate with Experience
Schedule
Employee group: Full Time Schedule: Mon - Fri 8:30 AM - 5:00 PM
Optionally include a short p for location etc after About the role? Could add after intro:Location: Jhpiego Department name: 60000070-Contracts Management CMD Personnel area: Academic and Business Centers
but that's minor metadata; we can include as a short p. We must not include boilerplate like EEO etc. Not present. Now ensure we didn't miss any substantive info: The intro paragraph includes many details; we kept it. Check responsibilities list: Did we miss any? Let's verify original responsibilities sentences: "Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting and provide oversight to other staff involved in sponsored funds activities." "Partner with and act as final point of contact with departmental faculty and/or budgetary staff and ORA on the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies." "Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines." "Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature." "Responsible for timely budget preparation for principal investigator review." "Serve as liaison between research units, central offices and funding agencies." "Review budgets and related justification for appropriateness and completeness of content." "Provide groundwork for subcontract negotiations." "Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc." "Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators