Sr. Executive Business Partner

About the role

The Senior Executive Business Partner supports multiple members across Klaviyo's Product, Design, and Data leadership teams. They manage complex calendars, coordinate meetings, and ensure critical priorities move forward.

Responsibilities

• Manage highly complex calendars for multiple senior leaders, balancing strategic priorities, competing demands, and frequent changes.
• Serve as a trusted thought partner to executives, helping prioritize time, identify conflicts, and ensure focus on the highest-impact activities.
• Coordinate meetings and engagements across internal and external stakeholders, often involving senior leadership and cross-functional teams.
• Plan and execute domestic and international travel, including detailed itineraries, contingency planning, and last-minute adjustments.
• Drive logistics and operational planning for leadership meetings, team offsites, organizational reviews, and strategic planning sessions.
• Partner closely with Product, Design, Data, Engineering, and Operations teams to coordinate initiatives and improve organizational effectiveness.
• Manage executive communications, meeting preparation, follow-up actions, and key deliverables.
• Anticipate obstacles and proactively solve problems before they impact leaders or teams.
• Handle confidential information with exceptional discretion, professionalism, and sound judgment.
• Establish and improve processes that create efficiency, scalability, and clarity across the organization.
• Track priorities, commitments, and action items to ensure follow-through and accountability.
• Support special projects and strategic initiatives as business needs evolve.
• Build strong relationships across the company and serve as a trusted resource for employees, leaders, and external partners.

Requirements

The ideal candidate must have 6+ years of Executive Business Partner, Chief of Staff, Executive Assistant, or similar experience supporting senior executives in fast-paced environments. Significant experience supporting multiple executives simultaneously, ideally within Product, Technology, Design, Data, or other highly cross-functional organizations is required.

Proven track record operating successfully in high-growth technology companies, strong business judgment, and the ability to understand organizational priorities and executive decision-making are essential. Exceptional organizational skills and attention to detail, outstanding written and verbal communication skills, ability to remain calm, adaptable, and solutions-oriented under pressure, strong stakeholder management skills, and confidence interacting with leaders at all levels of an organization are also required.

Qualifications

The successful candidate should have experience managing exceptionally complex calendars with competing priorities and frequent change. Strong stakeholder management skills and confidence interacting with leaders at all levels of an organization are crucial. Resourcefulness, a reputation for finding solutions and getting things done, and experience managing travel, events, executive meetings, and complex operational logistics are beneficial.

Skills

• Exceptional judgment
• Proactive problem-solving
• Strong business acumen
• Navigate ambiguity with confidence and discretion
• Strong sense of ownership
• Exceptional attention to detail
• Outstanding written and verbal communication skills
• Ability to remain calm, adaptable, and solutions-oriented under pressure
• Strong stakeholder management skills
• Confidence interacting with leaders at all levels of an organization
• Resourceful problem-solver
• Reputation for finding solutions and getting things done
• Experience managing travel, events, executive meetings, and complex operational logistics
• Proficiency with Google Workspace, calendar management systems, collaboration tools, and modern productivity software

Benefits

Klaviyo offers a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. These benefits may include:

• Comprehensive medical, dental, and vision insurance
• Paid time off and holidays
• Flexible spending accounts
• Health savings accounts
• Life insurance and disability coverage
• Retirement savings plans
• Employee assistance programs
• Wellness programs
• Professional development opportunities

Pay

The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility.

Schedule

This role may require up to 10% travel for purposes such as new hire onboarding, client or partner work if applicable, team meetings, and industry events. Travel is coordinated in advance.