Sr. Executive Administrative Assistant, Orthopedics
About the role
We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA, or Palm Beach Gardens, FL and will report into the DePuy Synthes Chief Information Officer.
Responsibilities
- Strategic Executive Partnership
- Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
- Serve as an effective gatekeeper for scheduling and access.
- Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
- Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.
- Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
- Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
- Partner with leaders and other EAs/Coordinators to align agendas and sequencing for complex, multi-leader forums.
- Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum.
- Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
- Draft responses and communications that reflect executive voice, intent, and priorities.
- Act as a primary point of contact for SVP/VPs, tracking action items and follow-ups.
- Act as a professional interface with senior leaders, internal teams, external partners, and vendors.
- Cross-functional Coordination
- Liaise with internal teams, external partners, and vendors to ensure smooth operations.
- Enable strong cross-functional collaboration through clear communication and follow-through.
Requirements
- A bachelor’s degree
- A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP-level leaders
- Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline paired with enterprise-level thinking
Qualifications
- Required Qualifications:
- Preferred Skills:
A bachelor’s degree
A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP-level leaders
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate needs, and operate independently
Comfort with ambiguity, shifting priorities, and incomplete inputs
Strong organizational discipline paired with enterprise-level thinking
Skills
- Administrative Support
- Business Writing
- Communication
- Customer Centricity
- Data Capturing
- Dairy Management
- Document Management
- Execution Focus
- Microsoft Office
- Office Administration
- Organizational Knowledge
- Organizing
- Presentation Development
- Problem Solving
- Professional Ethics
- Travel Planning
- Typing
Benefits
- Additional Description
- Pay Transparency
- Benefits
For Pay Transparency Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Additional Description For Pay Transparency Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Benefits Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year