Sr. Engineering Change & Document Control Specialist (PLM Arena)
Halo Industries, Inc. · Santa Clara, CA · 4 wk ago
On-siteOTHR$120k–$135k/yrFull-time
We need to output HTML fragment with sections: About the role? The posting includes description about company and opportunity. We need headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use for each section heading. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse content: The posting includes:
- Company description: "The Company Halo Industries has invented ...". Could be "About the role" maybe? Actually "About the role" is typical heading for description of role. But we have "The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve..." That's role description. Could put under "About the role". Or maybe "Responsibilities" separate.
We have sections: Role & Responsibilities (with subheadings). Then Requirements (Basic Qualifications, Preferred Qualifications). Then Benefits. Then Pay (Base Salary Range). No schedule info. So we will include sections: About the role (maybe combine company overview and opportunity), Responsibilities, Requirements (maybe split into Basic Qualifications and Preferred Qualifications but we can combine under Requirements), Benefits, Pay.
We must not create sections with placeholder text. Ensure we include all substantive info.
We need to use
for each section heading. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse content: The posting includes:
- Company description: "The Company Halo Industries has invented ...". Could be "About the role" maybe? Actually "About the role" is typical heading for description of role. But we have "The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve..." That's role description. Could put under "About the role". Or maybe "Responsibilities" separate.
We have sections: Role & Responsibilities (with subheadings). Then Requirements (Basic Qualifications, Preferred Qualifications). Then Benefits. Then Pay (Base Salary Range). No schedule info. So we will include sections: About the role (maybe combine company overview and opportunity), Responsibilities, Requirements (maybe split into Basic Qualifications and Preferred Qualifications but we can combine under Requirements), Benefits, Pay.
We must not create sections with placeholder text. Ensure we include all substantive info.
We need to use - for any list of duties/requirements/benefits. Use
for prose.
We must not repeat job title as heading. So no heading "Sr. Engineering Change & Document Control Specialist". We'll just have sections.
We need to preserve all substantive info, not invent or summarize away detail. So we need to include details like company description, opportunity description, responsibilities bullet points, requirements bullet points, benefits bullet points, salary range.
We must remove cookie/navigation/legal/EEO etc. At end there is "Additional Information We are committed to creating an inclusive workplace..." That's EEO boilerplate; we should remove it.
Also remove duplicated lines.
Now craft HTML.
Structure:
About the role
Company description + opportunity description.
Then Responsibilities
with li items for each responsibility bullet.
We need to capture responsibilities from "Role & Responsibilities" section: It has subheadings: Change Control Leadership & Process Ownership, Arena PLM Administration & Governance, Quality, Compliance & Cross-Functional Collaboration, Continuous Improvement & Metrics, Key Milestone Success Criteria (maybe treat as responsibilities? It's more like milestones). We'll include them as responsibilities.
We need to preserve all detail. So each bullet should capture the sentences under each subheading.
Let's extract:
Change Control Leadership & Process Ownership:
- Drive and streamline end-to-end Engineering Change Request (ECR), Engineering Change Order (ECO), Deviation, and Stop Work processes for complex electro-mechanical capital equipment platforms
- Lead cross-functional Change Control Board (CCB) meetings, ensuring rigorous evaluation of technical changes, cost/schedule impact, implementation plans, and inventory dispositions
- Audit and enforce strict configuration management practices, ensuring complete traceability across part numbers, Revision levels, Bills of Materials (BOMs), assembly drawings, and work instructions
- Establish clear SLAs and speed-to-implementation metrics for change processing during prototype, pilot, and full-scale production phases
Arena PLM Administration & Governance:
- Serve as the primary Administrator for Arena PLM/QMS, managing user permissions, workflow configurations, object attributes, approval chains, and system integrations
- Optimize PLM architecture to support multi-level BOM structures, where-used analysis, supply chain sourcing data, and CAD integration workflows
- Develop and deliver company-wide training programs, onboarding modules, and best-practice documentation for Arena PLM users and CCB stakeholders
Quality, Compliance & Cross-Functional Collaboration:
- Collaborate closely with NPI, R&D, and Quality Engineering to ensure technical documentation complies with internal QMS standards and relevant capital equipment industry guidelines
- Manage and maintain technical document repositories (including Arena PLM and Confluence), establishing standardized templates, drafting rules, and lifecycle states
- Support internal and external quality audits, serving as the subject matter expert for document control, revision history, and change traceability
Continuous Improvement & Metrics:
- Establish and track KPIs (e.g., ECO cycle time, change queue backlog, error rates) to identify bottlenecks and optimize the document control workflow
- Identify, design, and deploy modern, automated configuration management methodologies to eliminate manual redundancy and scale operational throughput
Key Milestone Success Criteria:
- 3 Months: Fully audit current Arena PLM configurations and ECO workflows; establish baseline change velocity metrics; assume full administrative oversight of CCB reviews
- 6 Months: Optimize part/BOM release structures and change workflows in Arena PLM for NPI builds; deploy standardized change control training across R&D and Manufacturing
- 12 Months: Achieve target reductions in ECO lead times; establish advanced configuration management controls (e.g., automated ERP/PLM integrations, change-impact analytics); establish long-term document control governance
We could include these as responsibilities.
Now Requirements:
Basic Qualifications:
- Education: B.S./B.A. in Engineering, Technology Management, Technical Writing, Business Information Systems, or a related field (or equivalent practical experience)
- Experience: 10+ years of hands-on document control, configuration management, and change engineering experience in a high-tech manufacturing environment (Capital Equipment, Semiconductor/WFE, Medical Device, Aerospace, or Robotics)
- System Mastery:
- Proven expertise as an Administrator in Arena PLM (system setup, workflow design, lifecycle states, category configuration, and user permissions)
- Expert knowledge of mechanical/electrical BOM structures, Engineering Change processes (ECN/ECO/ECR), and deviation management
- Experience utilizing CAD/ERP/QMS integrations (e.g., SolidWorks, NetSuite, Confluence)
- Methodology & Leadership:
- Deep understanding of Configuration Management principles (CMII or CMPIC concepts preferred)
- Demonstrated ability to lead CCB meetings, resolve technical disagreements across teams, and drive fast decision-making without compromising quality standards
Preferred Qualifications:
- Industry Background: Direct experience with multi-disciplinary capital equipment platforms combining optics, robotics, power systems, and custom machining
- Certifications: Certified Configuration Management Professional (CMPIC, CMII, or equivalent) or PMP certification
- Soft Skills: Exceptional attention to detail, strong leadership presence, and clear communication skills with the ability to coach engineers on proper change rationale and documentation rigor
We can combine Basic and Preferred under Requirements heading, maybe separate subheadings? But we only allowed headings for sections; we could include subheadings as but not required. The instruction only says use for section headings. It didn't forbid other headings, but we can keep simple: just list items.
We need to use - for any list of duties/requirements/benefits. So for Requirements we need a list. Could separate Basic and Preferred as separate lists? Might be okay to have one list with all items, but we need to preserve distinction. Could have two lists: Basic Qualifications and Preferred Qualifications each as
. That's fine.
Benefits: list items.
Pay: we have Base Salary Range: $120K - $135K. Also maybe mention Annual Bonus Plan eligible, Stock Option Plan etc. Those are benefits though. Pay section should include salary range. Could also include bonus eligibility? But that's under Benefits. We'll keep Pay section with salary range.
Schedule: none, so omit.
Now About the role: need to include company description and opportunity description.
Company description: "The Company Halo Industries has invented a revolutionary technology to replace a decades-old semiconductor material slicing process. Our laser-based technology eliminates waste, improves material cost and performance, and drives advancements in high-growth markets like automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo is well-funded and poised for rapid growth, engaging strategic customers and preparing for volume manufacturing."
Opportunity: "The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve as the strategic owner and system administrator for our Product Lifecycle Management (PLM) infrastructure and Engineering Change Order (ECO) workflows. Supporting our high-growth NPI team building proprietary, complex capital equipment, you will drive configuration management integrity across multi-disciplinary hardware, software, and operational data. In this role, you will lead the evolution of our change control processes, architect structured BOM topologies, administer Arena PLM, and mentor cross-functional partners across R&D, NPI, Quality, Manufacturing, and Supply Chain to ensure seamless product rollouts and total lifecycle traceability."
We'll combine into a paragraph.
Now produce HTML.
Make sure no extra markdown fences.
Let's craft:
About the role
The Company Halo Industries has invented a revolutionary technology to replace a decades-old semiconductor material slicing process. Our laser-based technology eliminates waste, improves material cost and performance, and drives advancements in high-growth markets like automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo is well-funded and poised for rapid growth, engaging strategic customers and preparing for volume manufacturing. The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve as the strategic owner and system administrator for our Product Lifecycle Management (PLM) infrastructure and Engineering Change Order (ECO) workflows. Supporting our high-growth NPI team building proprietary, complex capital equipment, you will drive configuration management integrity across multi-disciplinary hardware, software, and operational data. In this role, you will lead the evolution of our change control processes, architect structured BOM topologies, administer Arena PLM, and mentor cross-functional partners across R&D, NPI, Quality, Manufacturing, and Supply Chain to ensure seamless product rollouts and total lifecycle traceability.
Responsibilities
- Drive and streamline end-to-end Engineering Change Request (ECR), Engineering Change Order (ECO), Deviation, and Stop Work processes for complex electro-mechanical capital equipment platforms
- Lead cross-functional Change Control Board (CCB) meetings, ensuring rigorous evaluation of technical changes, cost/schedule impact, implementation plans, and inventory dispositions
- Audit and enforce strict configuration management practices, ensuring complete traceability across part numbers, Revision levels, Bills of Materials (BOMs), assembly drawings, and work instructions
- Establish clear SLAs and speed-to-implementation metrics for change processing during prototype, pilot, and full-scale production phases
- Serve as the primary Administrator for Arena PLM/QMS, managing user permissions, workflow configurations, object attributes, approval chains, and system integrations
- Optimize PLM architecture to support multi-level BOM structures, where-used analysis, supply chain sourcing data, and CAD integration workflows
- Develop and deliver company-wide training programs, onboarding modules, and best-practice documentation for Arena PLM users and CCB stakeholders
- Collaborate closely with NPI, R&D, and Quality Engineering to ensure technical documentation complies with internal QMS standards and relevant capital equipment industry guidelines
- Manage and maintain technical document repositories (including Arena PLM and Confluence), establishing standardized templates, drafting rules, and lifecycle states
- Support internal and external quality audits, serving as the subject matter expert for document control, revision history, and change traceability
- Establish and track KPIs (e.g., ECO cycle time, change queue backlog, error rates) to identify bottlenecks and optimize the document control workflow
- Identify, design, and deploy modern, automated configuration management methodologies to eliminate manual redundancy and scale operational throughput
- 3 Months: Fully audit current Arena PLM configurations and ECO workflows; establish baseline change velocity metrics; assume full administrative oversight of CCB reviews
- 6
for prose. We must not repeat job title as heading. So no heading "Sr. Engineering Change & Document Control Specialist". We'll just have sections. We need to preserve all substantive info, not invent or summarize away detail. So we need to include details like company description, opportunity description, responsibilities bullet points, requirements bullet points, benefits bullet points, salary range. We must remove cookie/navigation/legal/EEO etc. At end there is "Additional Information We are committed to creating an inclusive workplace..." That's EEO boilerplate; we should remove it. Also remove duplicated lines. Now craft HTML. Structure:
About the role
Company description + opportunity description.
ThenResponsibilities
- with li items for each responsibility bullet.
We need to capture responsibilities from "Role & Responsibilities" section: It has subheadings: Change Control Leadership & Process Ownership, Arena PLM Administration & Governance, Quality, Compliance & Cross-Functional Collaboration, Continuous Improvement & Metrics, Key Milestone Success Criteria (maybe treat as responsibilities? It's more like milestones). We'll include them as responsibilities.
We need to preserve all detail. So each bullet should capture the sentences under each subheading.
Let's extract:
Change Control Leadership & Process Ownership:
- Drive and streamline end-to-end Engineering Change Request (ECR), Engineering Change Order (ECO), Deviation, and Stop Work processes for complex electro-mechanical capital equipment platforms
- Lead cross-functional Change Control Board (CCB) meetings, ensuring rigorous evaluation of technical changes, cost/schedule impact, implementation plans, and inventory dispositions
- Audit and enforce strict configuration management practices, ensuring complete traceability across part numbers, Revision levels, Bills of Materials (BOMs), assembly drawings, and work instructions
- Establish clear SLAs and speed-to-implementation metrics for change processing during prototype, pilot, and full-scale production phases
Arena PLM Administration & Governance:
- Serve as the primary Administrator for Arena PLM/QMS, managing user permissions, workflow configurations, object attributes, approval chains, and system integrations
- Optimize PLM architecture to support multi-level BOM structures, where-used analysis, supply chain sourcing data, and CAD integration workflows
- Develop and deliver company-wide training programs, onboarding modules, and best-practice documentation for Arena PLM users and CCB stakeholders
Quality, Compliance & Cross-Functional Collaboration:
- Collaborate closely with NPI, R&D, and Quality Engineering to ensure technical documentation complies with internal QMS standards and relevant capital equipment industry guidelines
- Manage and maintain technical document repositories (including Arena PLM and Confluence), establishing standardized templates, drafting rules, and lifecycle states
- Support internal and external quality audits, serving as the subject matter expert for document control, revision history, and change traceability
Continuous Improvement & Metrics:
- Establish and track KPIs (e.g., ECO cycle time, change queue backlog, error rates) to identify bottlenecks and optimize the document control workflow
- Identify, design, and deploy modern, automated configuration management methodologies to eliminate manual redundancy and scale operational throughput
Key Milestone Success Criteria:
- 3 Months: Fully audit current Arena PLM configurations and ECO workflows; establish baseline change velocity metrics; assume full administrative oversight of CCB reviews
- 6 Months: Optimize part/BOM release structures and change workflows in Arena PLM for NPI builds; deploy standardized change control training across R&D and Manufacturing
- 12 Months: Achieve target reductions in ECO lead times; establish advanced configuration management controls (e.g., automated ERP/PLM integrations, change-impact analytics); establish long-term document control governance
We could include these as responsibilities.
Now Requirements:
Basic Qualifications:
- Education: B.S./B.A. in Engineering, Technology Management, Technical Writing, Business Information Systems, or a related field (or equivalent practical experience)
- Experience: 10+ years of hands-on document control, configuration management, and change engineering experience in a high-tech manufacturing environment (Capital Equipment, Semiconductor/WFE, Medical Device, Aerospace, or Robotics)
- System Mastery:
- Proven expertise as an Administrator in Arena PLM (system setup, workflow design, lifecycle states, category configuration, and user permissions)
- Expert knowledge of mechanical/electrical BOM structures, Engineering Change processes (ECN/ECO/ECR), and deviation management
- Experience utilizing CAD/ERP/QMS integrations (e.g., SolidWorks, NetSuite, Confluence)
- Methodology & Leadership:
- Deep understanding of Configuration Management principles (CMII or CMPIC concepts preferred)
- Demonstrated ability to lead CCB meetings, resolve technical disagreements across teams, and drive fast decision-making without compromising quality standards
Preferred Qualifications:
- Industry Background: Direct experience with multi-disciplinary capital equipment platforms combining optics, robotics, power systems, and custom machining
- Certifications: Certified Configuration Management Professional (CMPIC, CMII, or equivalent) or PMP certification
- Soft Skills: Exceptional attention to detail, strong leadership presence, and clear communication skills with the ability to coach engineers on proper change rationale and documentation rigor
We can combine Basic and Preferred under Requirements heading, maybe separate subheadings? But we only allowed headings for sections; we could include subheadings as
- for any list of duties/requirements/benefits. So for Requirements we need a list. Could separate Basic and Preferred as separate lists? Might be okay to have one list with all items, but we need to preserve distinction. Could have two lists: Basic Qualifications and Preferred Qualifications each as
- . That's fine.
Benefits: list items.
Pay: we have Base Salary Range: $120K - $135K. Also maybe mention Annual Bonus Plan eligible, Stock Option Plan etc. Those are benefits though. Pay section should include salary range. Could also include bonus eligibility? But that's under Benefits. We'll keep Pay section with salary range.
Schedule: none, so omit.
Now About the role: need to include company description and opportunity description.
Company description: "The Company Halo Industries has invented a revolutionary technology to replace a decades-old semiconductor material slicing process. Our laser-based technology eliminates waste, improves material cost and performance, and drives advancements in high-growth markets like automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo is well-funded and poised for rapid growth, engaging strategic customers and preparing for volume manufacturing."
Opportunity: "The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve as the strategic owner and system administrator for our Product Lifecycle Management (PLM) infrastructure and Engineering Change Order (ECO) workflows. Supporting our high-growth NPI team building proprietary, complex capital equipment, you will drive configuration management integrity across multi-disciplinary hardware, software, and operational data. In this role, you will lead the evolution of our change control processes, architect structured BOM topologies, administer Arena PLM, and mentor cross-functional partners across R&D, NPI, Quality, Manufacturing, and Supply Chain to ensure seamless product rollouts and total lifecycle traceability."
We'll combine into a paragraph.
Now produce HTML.
Make sure no extra markdown fences.
Let's craft:
- Drive and streamline end-to-end Engineering Change Request (ECR), Engineering Change Order (ECO), Deviation, and Stop Work processes for complex electro-mechanical capital equipment platforms
- Lead cross-functional Change Control Board (CCB) meetings, ensuring rigorous evaluation of technical changes, cost/schedule impact, implementation plans, and inventory dispositions
- Audit and enforce strict configuration management practices, ensuring complete traceability across part numbers, Revision levels, Bills of Materials (BOMs), assembly drawings, and work instructions
- Establish clear SLAs and speed-to-implementation metrics for change processing during prototype, pilot, and full-scale production phases
- Serve as the primary Administrator for Arena PLM/QMS, managing user permissions, workflow configurations, object attributes, approval chains, and system integrations
- Optimize PLM architecture to support multi-level BOM structures, where-used analysis, supply chain sourcing data, and CAD integration workflows
- Develop and deliver company-wide training programs, onboarding modules, and best-practice documentation for Arena PLM users and CCB stakeholders
- Collaborate closely with NPI, R&D, and Quality Engineering to ensure technical documentation complies with internal QMS standards and relevant capital equipment industry guidelines
- Manage and maintain technical document repositories (including Arena PLM and Confluence), establishing standardized templates, drafting rules, and lifecycle states
- Support internal and external quality audits, serving as the subject matter expert for document control, revision history, and change traceability
- Establish and track KPIs (e.g., ECO cycle time, change queue backlog, error rates) to identify bottlenecks and optimize the document control workflow
- Identify, design, and deploy modern, automated configuration management methodologies to eliminate manual redundancy and scale operational throughput
- 3 Months: Fully audit current Arena PLM configurations and ECO workflows; establish baseline change velocity metrics; assume full administrative oversight of CCB reviews
- 6
About the role
The Company Halo Industries has invented a revolutionary technology to replace a decades-old semiconductor material slicing process. Our laser-based technology eliminates waste, improves material cost and performance, and drives advancements in high-growth markets like automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo is well-funded and poised for rapid growth, engaging strategic customers and preparing for volume manufacturing. The Opportunity As the Sr. Engineering Change & Document Control Specialist, you will serve as the strategic owner and system administrator for our Product Lifecycle Management (PLM) infrastructure and Engineering Change Order (ECO) workflows. Supporting our high-growth NPI team building proprietary, complex capital equipment, you will drive configuration management integrity across multi-disciplinary hardware, software, and operational data. In this role, you will lead the evolution of our change control processes, architect structured BOM topologies, administer Arena PLM, and mentor cross-functional partners across R&D, NPI, Quality, Manufacturing, and Supply Chain to ensure seamless product rollouts and total lifecycle traceability.
Responsibilities