Sr Coordinator, Facilities & Office

About the role

This is an exciting opportunity to join TÜV SÜD during a period of significant facility growth and development. As a Sr. Facilities & Office Coordinator, you will partner with the Site Manager and Corporate Facilities Management team to support ongoing site operations, workplace services, and facility improvement initiatives. In this role, you will help coordinate day-to-day office and facility activities while also supporting ongoing construction and renovation projects.

Responsibilities

• Monitor contractor activities for alignment with project plans and site requirements.
• Assist with project walkthroughs and punch-list activities.
• Help reinforce site safety, access control, cleanliness, and operational readiness.
• Serve as a primary point of contact for employees, visitors, customers, vendors, and contractors.
• Support ongoing construction, renovation, and facility improvement projects, including contractor coordination and project follow-up activities.
• Assist with site walkthroughs, punch-list tracking, access management, safety expectations, and workspace readiness.
• Coordinate facility maintenance requests, service providers, inspections, and vendor documentation.
• Manage incoming and outgoing mail, packages, shipments, and customer samples.
• Support reception, visitor management, meeting coordination, office services, and workplace logistics.
• Monitor facility conditions and identify opportunities to improve workplace safety, efficiency, and employee experience.
• Coordinate office supplies, facility inventories, workspace setup, and operational support activities.
• Maintain facility records, service logs, work orders, and operational documentation.
• Assist with employee onboarding, workspace preparation, and site support activities as needed.

Qualifications

Required Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, or a related support function.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, customers, visitors, contractors, and vendors.
• Excellent organizational skills with strong