Sr Coord, Admin - State Compliance

Job Summary

Otis Elevator Company seeks a Sr Coordinator - State Compliance based in San Francisco, CA. The position involves full responsibility for the State Preliminary Order process, including logging orders, coding work, coordinating with mechanics, and ensuring compliance with deadlines.

Responsibilities

• Log Order in (Process the State Paperwork that is received)
• Code to indicate contract-covered work vs. building owner’s work vs. proposal needed
• Provide proposals to customers and ensure signed proposals are returned timely from customers
• Cook up completion of all contract-covered and non-contract covered work with Mechanics (request assistance from Service Managers if needed)
• Follow up with customer on all work items as well as providing timely updates to the customer
• Troubleshoot sources of delays to ensure 100% compliance by deadline as identified on the Preliminary Order
• Follow up with State and manage paperwork/communicate compliance to State before deadline as stated on Preliminary Order
• Other administrative duties as needed

Requirements

• Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example).
• Exceptional written and verbal communication skills.
• Detail oriented and organized.
• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.
• Must be able to troubleshoot/problem solve tasks as needed with the ability to work independently.
• The ideal candidate will have exceptional written and verbal communication skills to communicate with internal teams and external customers.

Qualifications

• Bachelor’s Degree preferred

Skills

• Self-motivated and able to manage many simultaneous projects and responsibilities

Benefits

Not specified

Pay

$75,000 - $95,000

Schedule

Not specified

Company Information

Otis Elevator Company is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio. We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company. We provide opportunities, training, and resources that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs. Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here. Become a part of the Otis team and help us #Buildwhatsnext! Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com. Privacy Policy and Terms: Click on this link to read the Policy and Terms