Sr Contract Specialist

Responsibilities

• Manage the full contract lifecycle for vendor, client, NDA, and other business agreements, including intake, preparation, initial review, negotiation coordination, approval, and execution.
• Coordinate contract execution through DocuSign and ensure executed agreements are properly stored, coded, and routed to appropriate stakeholders.
• Prepare contract summaries, status reports, obligation trackers, and key-term summaries for legal, business, finance, operations, and leadership stakeholders.
• Support contract negotiations by reviewing proposed terms, identifying business and legal issues, escalating material risks, and recommending practical fallback positions consistent with approved playbooks and company policy.
• Own and improve contract lifecycle management processes, including intake, triage, template use, workflow design, metadata standards, repository hygiene, reporting, and process documentation.
• Maintain and enhance contract resources, including templates, playbooks, clause libraries, fallback positions, and related guidance materials.
• Manage legal service requests, including intake review, prioritization, routing, stakeholder communications, and response tracking in accordance with established service expectations.

Corporate Governance

• Assist with entity formations, dissolutions, internal restructurings, and intercompany transactions, including preparation, review, filing, and tracking of related documents and approvals.
• Prepare, organize, and maintain corporate governance materials, including resolutions, consents, bylaws, minutes, ownership records, and related stakeholder communications.
• Maintain and organize corporate records, ensuring compliance with federal, state, and local regulations.
• Support mergers, acquisitions, and other corporate transactions by preparing documents, supporting due diligence, and organizing transaction files.
• Assist with all aspects of subsidiary governance, including administration of the company's legal entity management database and coordinating annual filings and other requirements with registered agents and outside counsel.
• Respond to requests for information, including "know your customer" requests, due diligence, and internal stakeholder requests.

General Legal Support

• Conduct contract, policy, and market research as needed to support legal review, negotiation strategy, process improvement, and business decision-making.
• Support legal team and contract administration and perform other duties as assigned.

Qualifications

• Bachelor's degree in business, legal studies, or a related field.
• Contract management certification or paralegal certificate preferred but not required.
• Minimum of XXX years of experience supporting or managing in-house commercial contract review and negotiation processes.
• Experience managing the full contract lifecycle, including intake, drafting, internal approvals, negotiation coordination, execution, renewal, amendment, termination, reporting, and repository management.
• Experience working with CLM platforms (such as Onit), entity management platforms (such as Diligent), electronic signature platforms (such as DocuSign), and CRMs preferred.
• Familiarity with HIPAA compliance is a plus.
• Ability to process highly confidential/sensitive data and maintain discretion.
• High level of professionalism and commitment to the highest ethical standards.
• Excellent verbal and written communication skills, with the ability to explain contract issues clearly, identify key risks, and support practical business decisions.
• Detail-oriented, highly motivated, and exceptionally organized.
• Strong interpersonal skills and ability to work independently while building effective relationships with legal teammates, business stakeholders, vendors, consultants, and outside counsel.
• Ability to manage multiple contract matters, competing deadlines, and changing business priorities with strong judgment and accountability.