Sr. Administrator, Enterprise AI Tools End User Support

Position Overview

The Sr. Administrator, Enterprise AI Tools End User Support, is responsible for day-to-day end user enablement and support of Enterprise AI tools (including Microsoft Copilot) capabilities across the organization. This role serves as the frontline and escalation point for user issues, access and licensing support, prompt coaching, usage adoption, knowledge management, and coordination with IT Security, Microsoft 365 and other related system administrators, and the Service Desk. The administrator ensures users can effectively and safely use Copilot within established governance, compliance, and data protection policies.

End User Support & Incident Management

• Provide Tier 1–2 support for Microsoft Copilot user issues (access, functionality, performance, unexpected responses, app integration concerns).
• Troubleshoot Copilot experiences across Microsoft 365 apps (e.g., Teams, Outlook, Word, Excel, PowerPoint) and related endpoints where Copilot is enabled.
• Document incidents, resolutions, and known errors; contribute to problem management and root cause analysis trends.
• Partner with the Service Desk to refine ticket categorization, routing, and standard troubleshooting scripts.

Adoption, Training & Self-Service

• Create and maintain Copilot knowledge articles, FAQs, how-to guides, and troubleshooting playbooks.
• Maintain user-facing documentation on secure usage, data handling, and approved scenarios.
• Deliver “office hours,” short trainings, and coaching sessions that improve user outcomes and confidence.
• Support champion networks and identify super-users; amplify best practices and success stories.
• Help users translate business needs into effective prompts while reinforcing security, privacy, and compliance expectations.

Stakeholder & Vendor Coordination

• Collaborate with Microsoft 365 administrators, Identity/Access teams, Security, Legal/Privacy, and business stakeholders.
• Support escalation cases with Microsoft support or internal engineering teams; gather evidence, logs, steps to reproduce, and business impact summaries.

Governance & Safe Use

• Reinforce responsible use, data protection, and acceptable use guidelines for Copilot.
• Escalate concerns involving sensitive data exposure, policy violations, or suspicious behavior to Security/Compliance teams following established procedures.
• Aid in communicating governance updates (e.g., new approved use cases, changes in settings/policies).

Access, Licensing & Entitlement Support

• Coordinate and validate Copilot licensing requests, assignments, and removals in line with policy and approvals.
• Affiliate with user onboarding/offboarding for Copilot capabilities, including entitlement checks and functional readiness.
• Track license utilization and highlight opportunities for optimization and reallocation.

Service Improvement & Reporting

• Track support metrics (ticket volume, resolution time, top issues) and recommend improvements.
• Identify recurring issues and partner with Microsoft 365 / Endpoint / Security admins to drive fixes.
• Provide adoption signals (qualitative and quantitative) to product owners and stakeholders.