Sr. Administrative Coordinator – SeaHub

About the role

The Sr. Administrative Coordinator supports the Scientific Operations team and the Seattle Hub for Synthetic Biology (SeaHub). This role also supports the Artificial Intelligence Powered Biological Design (AIPBD) initiative.

Responsibilities

• Lead office management and culture-building efforts that support employee experience
• Schedule and manage internal and external meetings, as well as videoconferences and teleconferences
• Provide complex administrative and operational support
• Manage employee and external visitor onboarding logistics
• Support travel, purchasing and expense reporting
• Support the vendor contracting process
• Create and maintain spreadsheets and administrative standard procedures
• Support management of the team website
• Support organization and maintenance of document systems, databases, and shared network space
• Other duties as assigned

Requirements

• High School Diploma or equivalent
• 4 years of relevant experience
• Proficient with MS Office applications, including Outlook, Word, Excel and PowerPoint
• Strong communication skills and attention to detail
• Demonstrated ability to maintain confidentiality
• Basic business writing skills and the ability to draft written communications
• Experience managing virtual meetings
• Experience coordinating/managing projects
• Prior experience in a research or health sciences environment

Qualifications

• 24 years of administrative support experience at an intermediate level or higher
• 2+ years of experience supporting senior/executive leaders
• Ability to create complex slide decks with embedded charts in PowerPoint
• Must be able to work independently and exercise good judgment
• Excellent interpersonal and time management skills
• Demonstrated ability to improve processes
• Experience with new technologies

Skills

• Excellent interpersonal and time management skills
• Experience with new technologies
• Demonstrated ability to improve processes
• Experience coordinating/managing projects
• Prior experience in a research or health sciences environment

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institute's Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

Pay

$71,100 - $87,100 annually *

*Final salary depends on required education for the role, experience, and level of skills relevant to the role, along with work location, where applicable

Schedule

This role works onsite 5 days/week. We are a Washington State employer, and the primary work location for Allen Institute employees is 700 Dexter Ave N.