Sr. Administrative Business Partner

About the role

The Senior Administrative Business Partner supports principals and firm leaders within a defined geography, operating in an in-person capacity to support onsite leadership needs, executive interactions, and market growth.

Responsibilities

• Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Cook complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support.
• Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging.
• Aid in the production of client deliverables, including client reports.
• Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Manage onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
• Schedule onsite and virtual meetings and coordinate materials across stakeholders.
• Perform other duties as required and assigned.

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (especially Outlook & PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
• Able to work effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
• Demonstrated ability to determine when to escalate issues, reroute requests, or realign priorities.
• Able to work overtime as requested during peak seasons.

Pay

In Tempe, AZ: pay rate range is $25 to $36. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location.