Sr. Administrative Associate - Psychiatry

About the role

Join the Department of Psychiatry as a Sr. Administrative Associate and play a key role in supporting faculty and Advanced Practice Providers (APPs) at the new Texas Behavioral Health Center.

Responsibilities

• Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
• Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff.
• Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed.
• Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
• Supervises staff members and provides training.
• Coordinates faculty and classified staff recruitment for division or unit.
• Exercises decision making authority regarding hiring, disciplinary action, and terminating staff.
• Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes.
• Counsels and evaluates staff members, providing feedback and recommendations for merit increases.
• Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
• Coordinates space needs, renovations, and all division operational services.
• Coordinates and recommends purchase of capital and noncapital equipment.
• Aids in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
• Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.
• Reviews patient account receivables, third party payer denials, and billing appeals.
• Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
• Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Performs other duties as assigned.

Requirements

• Education: Bachelor's Degree in Business Administration, Healthcare Administration or Directly related field.
• Experience: 5 years Related experience to include two (2) years supervisory experience 2 years Previous supervisory experience or experience in a lead role. May consider additional years of experience in lieu of minimum qualifications.

Qualifications

• Organized, collaborative, and proactive.
• Talent for managing multiple priorities, streamlining processes, and delivering exceptional support in a fast-paced environment.

Skills

• Excellent organizational and time management skills.
• Ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of PeopleSoft and myTime systems.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retail Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Pay

Commensurate with experience.

Schedule

Full-time

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.