Sponsored Programs Analyst - Post Award

About the role

The Sponsored Programs Analyst – Post Award administers a portfolio of sponsored awards, ensuring financial and regulatory compliance from award setup through closeout. The position serves as the primary post-award contact for assigned Principal Investigators (PIs), providing guidance on allowable expenditures, budget management, and reporting requirements.

Responsibilities

• Understand and apply professional knowledge of grants and contracts administration to interpret sponsor requirements and university policies.
• Confirm awarded funds are properly established and available prior to expenditures.
• Interpret award terms and applicable regulations to ensure compliance.
• Ensure expenditure is allowable, allocable, reasonable, and consistently treated in accordance with governing regulations and award requirements.
• Advise Principal Investigators (PIs) on allowability, period of performance, cost share, indirect costs, and prior approval requirements.
• Maintain accurate financial and personnel data for assigned awards to support institutional reporting, audit readiness, and leadership decision-making.
• Monitor budgets and expenditures to ensure appropriate use of funds.
• Analyze financial activity to identify discrepancies or compliance concerns.
• Coordinate corrective actions and communicate financial status, risks and reporting obligations to PIs.
• Prepare and submit sponsor invoices and financial reports.
• Monitor reporting deadlines and ensure timely submission.
• Reconcile expenditures and coordinate award closeout activities.
• Evaluate and recommend improvements to post-award processes, procedures, and tools.
• Support continuous improvement of post-award operations.
• Provide limited pre-award support as assigned.

Requirements

• Equivalent to a bachelor's degree in a related field and two years of relevant experience.
• Working skills and knowledge of pre-award grant proposal development, budgeting, and post award administration processes.
• Knowledge and understanding of accounting and budgeting principles.
• Working knowledge of funding agency regulations and compliance requirements.
• Strong organizational skills to plan, organize, and prioritize multiple projects.
• Strong communication and interpersonal skills to work effectively in a diverse environment.
• Proficiency in using grant management software and financial systems.

Qualifications

• Knowledge of post-award grant administration in a higher education environment.
• Ability to interpret sponsor terms and conditions and applicable regulations.
• Strong financial analysis and reconciliation skills.
• Ability to manage multiple awards and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to advise faculty and staff on post-award requirements.
• Attention to detail and sound professional judgment.

Skills

• Working knowledge and understanding in the appropriate use of grants and contracts administration standards, principles, and concepts.
• Strong organizational skills to plan, organize, and prioritize multiple projects.
• Strong communication and interpersonal skills to work effectively in a diverse environment.
• Proficiency in using grant management software and financial systems.
• Ability to interpret sponsor terms and conditions and applicable regulations.
• Strong financial analysis and reconciliation skills.
• Ability to manage multiple awards and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to advise faculty and staff on post-award requirements.
• Attention to detail and sound professional judgment.

Benefits

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Pay

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,797.00 per month to $7,066.00 per month (Step 1 to Step 11).

Schedule

N/A