Specifications Coordinator

Responsibilities

• Prepare, edit, and coordinate project specifications using MasterSpec and firm standards.
• Coverage specification development with multidisciplinary project teams to ensure alignment with drawings, design intent, owner requirements, applicable codes, and contract documents.
• Aid in developing and improving specification processes, tools, and best practices.
• Support the coordination and technical accuracy of specifications and construction documentation to ensure compliance with applicable codes, owner standards, and contract requirements.
• Provide guidance related to technical documentation practices, specifications development, code coordination, and construction documentation standards.
• Understand the relationship between specifications, drawings, and construction documentation to support coordinated project delivery and minimize project risk.

Requirements

• Associate’s Degree in Construction Management, Business, or related discipline. Equivalent related experience considered in lieu of degree.
• Minimum 3 years of experience in architectural specifications coordination or technical documentation within an architecture, engineering, or design firm.
• Working knowledge of specification development, coordination, and editing processes.
• Experience coordinating specifications across complex healthcare, federal, institutional, education, civic, or mixed-use projects preferred.
• Working knowledge of Unified Facilities Guide Specifications (UFGS) and CSI MasterSpecs specification standards. CDT, CCS, or other CSI certifications strongly preferred.
• Strong working knowledge of CSI formats, Deltek Specpoint, Specslntact, Whole Building Design Guide (WBDG), building systems, materials, and construction methodologies.
• Experience using Newforma, Deltek Vantagepoint, Adobe Acrobat, Bluebeam, Microsoft 365, and related software platforms.
• Demonstrated commitment to technical excellence, continuous improvement, and ongoing professional development.
• Active participation in the Greater Orlando Construction Specifications Institute (CSI) chapter a plus.
• Commitment to responsive service and collaboration with internal and external project stakeholders.
• Strong interpersonal, emotional intelligence, and communications skills.
• Ability to manage multiple priorities, solve problems proactively, and maintain exceptional attention to detail in a fast-paced, deadline-driven environment.

Benefits

• Flexible Work Schedules
• Hybrid office (In-office T, W, Th; WFH M, F)
• Paid Health, Dental, and Vision Coverage
• 401(k) with Company Match
• Paid Short & Long-Term Disability
• Paid Life and AD&D benefits
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Options
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Assistance
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance