Specialist, Laboratory Operations & Logistics - Drug/Device Combo Pdts (Onsite)
About the role
Great innovations do not reach patients without strong project management and operational support. Embedded across every area of our Research Laboratories and Research & Development Division, our Operations and Administrative teams play a critical role in transforming scientific ideas into life-changing solutions for patients around the world. The Manufacturing Division's Development & Technology Organization within Pharmaceutical Sciences & Device Development is seeking a highly motivated Specialist, Laboratory Operations & Logistics. Reporting to the Associate Director of Laboratory Operations & Safety Compliance, this role is based on-site at our Rahway, New Jersey location and will provide essential support to laboratory operations, logistics, and compliance activities.
Responsibilities
- Coordinate and perform general laboratory administrative duties including maintaining testing, calibration and equipment maintenance scheduling, ordering routine & specialty supplies, and facilities management
- Maintain development and GXP laboratory equipment and instrumentation in accord with internal and industry best-practices/standards
- Support team with laboratory procurement needs including purchase orders, invoice payments and expense tracking
- Execute day-to-day inventory management activities for development materials, including prototypes and consumables
- Maintain accurate inventory records, material traceability, and location tracking
- Support receiving, storage, and distribution processes across labs and storage areas
- Coordinate inbound shipments, outbound deliveries, and internal transfers
- Support planning and execution of equipment moves, lab relocations, and inventory transfers across buildings or sites
- Track movement of equipment and materials to ensure full traceability and accurate system updates
- Assist with staging and preparation of materials to support development studies
- Collaborate with laboratory, engineering, and operations teams to ensure material readiness
Requirements
- B.S. in Life Sciences, Engineering, or equivalent field
- Minimum of 6 years of direct office or laboratory management experience
- Demonstrated experience in office and/or laboratory operations management, including coordinating complex, internal/external, multi-functional scheduling
- Advanced computer skills using MS Outlook, Teams, Project, SharePoint, Word, Excel, PowerPoint and Adobe
- Experience managing scheduling of equipment installation, qualification, routine calibration and maintenance
- SAP/Concur or related system experience processing purchase orders (PO), expense reports, payment requests, vendor add forms, and stockroom inventory reports
- Ability to coordinate across multiple stakeholders and operational teams
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and execute in fast-paced environments
Preferred qualifications
- Experience in pharmaceutical, biotechnology, medical device, or laboratory environments
- Familiarity with device development or combination product workflows
- Exposure to regulated environments and compliance expectations
- Experience working in lab moves, facility transitions, or buildouts
Skills
- Ability to Coordinate
- Audit Trails
- Calibration Procedures
- Computer Efficiency
- Continuous Development
- Creativity
- Equipment Calibrations
- Equipment Implementation
- Equipment Maintenance
- Equipment Management
- Equipment Ordering
- Facility Management
- Inventory Monitoring
- Laboratory Instrumentation
- Multitasking
- Ordering Supplies
- Planning Ability
- Task Management
- Teamwork
Benefits
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.
Pay
The salary range for the primary location (Rahway, NJ) is $87,300.00 - $137,400.00. This range reflects the Company's reasonable expectation of the base salary applicable to this role at the time of posting. An employee's position within the salary range will be based on several factors including relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
Schedule & work arrangements
- On-site position at Rahway, New Jersey
- No travel required
- No relocation assistance
- No visa sponsorship
- Flexible work arrangements not applicable
- Shift not indicated
Requisition ID: R423011 | Posting end date: 10/23/2026