Specialist II, Accounts Payable

About the role

The Accounts Payable Specialist II – Vendor Support plays a crucial role in managing vendor relationships and ensuring accurate invoicing and payments for QXO, Inc., a leading distributor of roofing, waterproofing, and building materials.

Responsibilities

• Reconcile vendor statements, research discrepancies, and work with suppliers or internal customers to resolve account issues
• Process Accounts Payable related to inventory purchases and manage a portfolio of vendor relations
• Communicate with suppliers and internal customers regarding variances and required resolutions
• Follow up on required documentation from suppliers and branches, and submit miscellaneous balances for adjustments or write-offs
• Index critical invoice data elements for workflow processing and identify and escalate repeating patterns and root causes
• Research and recommend process improvements to enhance efficiency and effectiveness within the Accounts Payable function
• Provide out-of-office support for other AP team members and assist with special projects as assigned

Requirements

• Minimum of three (3) years previous Accounts Payable or Accounting experience
• Bachelor’s Degree in Accounting or related field, or equivalent professional experience
• Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
• Intermediate understanding of General Ledger and common Accounts Payable entries
• Strong analytical reasoning skills with the ability to investigate variances and issues
• High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
• Excellent organizational and time management skills
• Self-starter with a can-do attitude and growth mindset

Qualifications

• Excellent communication skills both oral and written with a customer service and professional approach
• Ability to work well in a team environment or independently
• Prolonged periods sitting at a desk and working on a computer and/or keyboard
• Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email

Skills

• Intermediate Excel usage
• Strong analytical reasoning
• Excellent communication skills
• Ability to work in a fast-paced, deadline-oriented environment

Benefits

• 401(k) with employer match
• Medical, dental, and vision insurance
• PTO, company holidays, and parental leave
• Paid training and certifications
• Legal assistance and identity protection
• Pet insurance
• Employee Assistance Program (EAP)

Pay

Compensation is competitive and commensurate with experience.

Schedule

This position offers a hybrid schedule with minimal travel requirements.