Specialist I, Executive Operations

Key Responsibilities

• Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
• Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
• Cook up and process expense reports accurately and in a timely manner
• Serve as a coordination point across teams to ensure alignment on administrative and operational activities
• Handle ad hoc requests with a proactive, solutions-oriented approach
• Maintain organized systems, documentation, and standardized processes to improve efficiency
• Handle sensitive and confidential information with discretion and professionalism

Qualifications

• Bachelor’s degree
• 3+ years of administrative or operations experience, preferably supporting executives or senior leadership
• Experience working in partnership with an Executive Assistant or within a team-based support model
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience managing complex travel and expense reporting
• Familiarity with SAP or similar systems is a plus
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with a service-oriented, collaborative mindset
• Proven ability to handle confidential information with discretion