Specialist | Human Resources |Full Time

About the role

This is a full-time position, in office. Monday-Friday 9AM-5PM.

Job Duties and Responsibilities

• Serve as the primary point of contact for employee benefits questions and issue resolution (including but not limited to deductions, earnings, and coverage)
• Ensure compliance with federal, state, and local regulations related to benefits administration, including COBRA, FMLA, HIPAA, ACA, and ERISA
• Cook up new hire enrollments, qualifying life event changes, and annual open enrollment processing with oversight from HR Leadership
• Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other company offerings
• Prepare communications on benefit changes or updates, educational materials, and newsletters for employees
• Maintain benefits arrears tracking, invoicing, and communication with oversight from HR Leadership

Leave Administration

• Serve as the primary point of contact for employees and managers regarding leave eligibility, policies, procedures, and documentation requirements
• Administer employee leave programs including Family and Medical Leave (FMLA), military leave, bereavement leave, short-term disability, long-term disability, and other company-sponsored leave programs
• Track leave balances, return-to-work dates, accommodations, and required certifications while maintaining accurate and confidential records
• Ensure compliance with federal, state, and local leave laws and company policies
• Partner with HR Leadership and Employees Supervisor to support employees transitioning to and from leave status
• Monitor leave trends and prepare reports related to leave utilization and compliance
• Provide guidance and training to managers and employees regarding leave policies and procedures

Employee Wellness Program

• Coordinate and promote employee wellness initiatives focused on physical, mental, and financial well-being
• Organize wellness activities such as health screenings, fitness challenges, educational workshops, and employee engagement campaigns
• Aid in developing wellness communications and incentives to encourage employee participation

Employee Onboarding

• Pre-screening of applicants
• Lead the employee onboarding process from point of offer acceptance through ‘release to work’ date
• Coordinate pre-employment activities including background checks, onboarding paperwork, and system setup requirements
• Ensure all required employment forms, tax documents, and compliance materials are completed accurately and submitted on time
• Prepare onboarding materials, benefits packets, and required employment documentation for new employees
• Set up and maintain accurate employee records in HRIS and onboarding systems
• Monitor onboarding progress and conduct follow-up communication to support successful employee integration and engagement
• Provide ongoing support to new hires during their introductory period and address onboarding-related questions or concerns

Team Support

• Maintain accurate and up-to-date employee records and HR databases
• Provide administrative and operational support to the HR Team to ensure efficient daily operations
• Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and enhance employee experience
• Prepare reports and data summaries for HR Leadership
• Support the HR Leadership with various projects and tasks as needed