Specialist - Equipment Operations
About the role
The Equipment Operations Specialist provides operational coordination and technical administrative support for the Equipment Operations Department by maintaining maintenance documentation, preventive maintenance tracking, vendor coordination, asset records, reporting and compliance support to ensure efficient and reliable equipment operations across district facilities.
Responsibilities
- Provides financial documentation support for equipment operations by validating, reconciling, and tracking invoices for service records, purchasing documentation, and contract-related materials.
- Maintains accurate equipment inventory and lifecycle records. Update asset lists, installation dates, warranty data, repair history.
- Coordinates maintenance activities and track work orders. Reviews service requests, updates tracking systems, communicates with technicians and vendors to ensure timely completion and accurate documentation of equipment repairs.
- Prepares and updates equipment specifications to support purchasing, maintenance, and replacement needs.
- Maintains organized electronic and physical records for contracts, invoices, and compliance-related documents.
- Reconcile monthly expenditures and assist with budget preparation and forecasting.
- Assist with collecting quotas, drafting specifications and verifying vendor compliance for new cafeteria equipment purchases.
- Performs other related duties as assigned or directed.
Qualifications
Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Operations Management, Supply Chain Management, Facilities Management or equivalent, PLUS an additional two (2) years of experience in equipment operations, asset management, work order coordination; OR equivalent, for a total education/experience of six (6) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)
Degree Equivalency Formula: Bachelor’s Degree = 4 years plus required years of experience. Master’s Degree = 6 years plus required years of experience.